AP Parent Monitoring Committee (SMC) Formation Guidelines 2019

Parent Monitoring Committee (Previously SMC) Formation Guidelines 2019 Memo No. ESE01-SEDNOSPD/110/2019-PROG-11 Dated: 15.09.2019 Sub: SE - SSA - Conduct of Elections to form School Management Committees -Orders - Reg. School Management Committee ( Parent Management Committee) Formation Notification 2019 Rc.No.3939/APSSA/A6/CMO Dated: 15/09/2019 Sub:- APSSA, Vijayawada – Parents Committee (formerly known as School Management Committee) Elections – Issue of guidelines and schedule - Regarding. AP Parents Monitoring Committee Formation Guidelines Rules and Complete Details Guidelines for conduct of election of Chairman, Vice-Chairman and Members of Parents Committees (PCs) in the schools other than Private unaided schools in the State.

 Parent Monitoring Committee (Previously SMC) Formation Notification 2019

Read:- 
1. The Andhra Pradesh Right of Children to Free and compulsory Education Rules, 2010 issued vide G.O.Ms.No.20 School Education (PE-Progs.I) Department, dated: 03.03.2011 and notified in Gazette No.10 dated 05.03.2011.
2. G.O.Ms.No.130 School Education (PE-Progs.I) Department, dated 09.09.2011 notified in Gazette No.42 dated 09.09.2011
3. G.O.Ms.No.41 School Education (PE-SSA) Department, dt.19.06.2013.
4. Lr.Rc.No.3320/SSA/AP/A6/15, dated. .11.2015. 5. Govt. Memo No.ESE01-SEDNOSPD/110/2019-PROG-II dt:15.09.2019 of School Education (Prog. II) Department, Govt. of Andhra Pradesh
  • All the District Project Officers and District Educational Officers in the state are aware that the School Management Committees formed on 01.08.2016 in the state have completed the tenure of 2 years by 31.07.2018 and have been continuing till conduction of fresh elections vide SPD, SSA, Vijayawada Proc. Rc.No.3939/APSSA/A6 /Media/2018 dated 02.08.2018.
  • All the District Project Officers and District Educational Officers in the state are hereby informed that the Government of Andhra Pradesh given directions to conduct elections on 23.09.2019 to form Parents Committees (Formerly known as SMCs) in all the schools (except unaided private schools). The guidelines and schedule are herewith enclosed.
  • All the District Project Officers and District Educational Officers in the state are requested to take necessary action in conducting elections to form the Parents Committees in their respective districts and report the action taken.
Schedule and Notification
Ref: From the SPD, SSA, Lr.Rc.No.3320/SSA/AP/A6/15, dt. 26.08.2019.
In the circumstances reported by the State Project Director, SSA in the reference cited and after careful examination of the matter, Government hereby permit the State Project Director, SSA to conduct elections to form fresh School Management Committees in the State as per schedule below subject to change the name of the School Management Committee as either Parent Monitoring Committee or Parent Committee:
S. No Date Activity to be conducted Time
1 16-09-2019 (Monday) Issue of Notification to Conduct of Elections to SMC Members, Chairman Et Vice Chairman 10 AM
2 16-09-2019 (Monday) Display of Voter List for Conduct of Elections to SMC Members in the Notice Board of Primary/Upper Primary Classes 2 PM
3 19-09-2019 (Thursday) Calling of Objections on Voter List and Redressal of Grievances if any 9 AM to 1PM
Finalization of Voter List for Conduct of Elections to SMCs and its display in the Notice Board of the Primary/Upper Primary Schools 3 P.M to 4 PM
4 23-09-2019 (Monday) Conduct of Elections to SMC Members Finalisation of Elected SMC Members Et Formation of New SMCs 7 AM to 1 PM
Conduct of Election of Chairman Et Vice Chairman by SMC Members 1.30 PM
Oath taking by SMC Members, Chairman Et Vice Chairman 2.00 PM
Conducting First SMC Meeting 3.00 PM to 3:30 PM

PC Election Guidelines (2019)

  • The Parents Committee (PC) shall be constituted in every school other than Private unaided schools, within its jurisdiction.
  • The Head Teacher shall conduct the election.
  • At least 50% of the parents/guardians should be present for conducting the elections. The Head Master will decide the time limit for formation of quorum.
  • Elections shall ordinarily be by show of hands or voice vote. In extraordinary situations of unresolved contention, secret ballot procedure may be adopted.
  • Only one of the parents shall be eligible to vote for election of parent/ guardian representative to the PC.
  • Parents/guardians having children in different classes shall be eligible to participate in the election process of each class.
  • The Parents Committee shall elect the Chairperson and the Vice Chairperson from among its elected members preferably parent members. Provided that at least one of them should be a parent of a child from the disadvantaged group or the weaker sections. Provided further that at least one of them should be a woman.
  • The members representing the local bodies and the head teacher or the incharge head teacher shall not be eligible for participating in election or they will have any voting right.
  • Electors of respective classes shall elect new parent/guardian members of PMC from entry class and also to fill in any casual vacancy.
  • The Parents Committee once constituted shall exist perpetually until its abolition or merger, to be authorized by the Mandal Education Officer in case of Primary Schools, Upper Primary Schools and the District Educational Officer in case of other schools. However members will retire as per their terms. The resultant cyclical and casual vacancies shall be filled within reasonable time as prescribed by the Implementation Authority.
  • The Implementing Authority’ means the State Project Director, Sarva Shiksha Abhiyan, and it includes the Commissioner and Director of School Education, Andhra Pradesh.
  • ‘Neighbourhood area of a school’ means the habitations in a safe walking distance of 1 km for a Primary School, 3 kms for an Upper Primary / High School having classes.
  • ‘Child belonging to socially disadvantaged group’ means and includes a child belonging to the schedule caste, schedule tribe, orphans, Migrant and Street children, Children with Special Needs (CwSN) and HIV affected/infected children.
  • ‘Child belonging to Weaker Sections’ means a child belonging to BC, Minorities and includes OCs whose parents’ income does not exceed Rs.60,000/- Per annum.
  • There should not be any political interference. Legal action will be taken in case of interruption in the election process.
  • Tahsildar, Mandal Parishad Development Officer (MPDO), Village Secretary or Village Revenue Officer (VRO), Village Revenue Assistant (VRA) may be involved in the election process as observers.
  • Order of preference for voting is Mother, Father, Guardian. However, voting can be given to only one of them.
  • Every voter should bring their ID card issued for this purpose by the concerned authority or any other valid ID such as Ration card, Adhar Card, Driving License, Voter ID or any other ID card issued by the Government.
  • In case of unavailability of parent members belongs to ‘disadvantaged’ or ‘weaker sections’ then it can be filled as per the existing rule of reservation.

Parents Committee Formation Rules and Members

The composition of the Committee will be as follows: 
Elected members
  • Three parents/guardians elected by parents/guardians of children in each class, of whom at least one person is parent/ guardian of a child from the disadvantaged group and another person is a parent/guardian of a child belonging to weaker sections, and two are women. Provided that, in case, the number of children in a class is less than 6, the same shall be combined with the next lower or higher class, such that the number of electors in the combined class is 6 or more.
  • The term of an elected member will be for two years, or the date of leaving- from-the-school of the member’s child/ward, whichever is earlier.
  • New parent/guardian members from entry class will be inducted into the PMC to replace those parent members who will move out of the PC when their children leave school.
Ex-officio members:
  • 1. The Head Teacher or the in charge Head Teacher of the school shall be the Member Convenor;
  • 2. Additional Teacher Member nominated by the MEO preferably from the gender opposite to that of the Head Teacher; 
  • 3. The concerned Corporator / Councillor / Ward Member, as the case may be;
  • 4. The Anganwadi Worker(s) serving the neighbourhood area of the school;
  • 5. The Multipurpose Health Worker - Female (ANM) serving the neighbourhood area of the school;
  • 6. The President of Mahila Samakhya of the concerned village/ward.
Coopted members:
  • • Two school supporters from among persons who is an eminent educationist, a philanthropist, office bearer of a voluntary organization, an alumni or such other supporter of the school; coopted by the elected members of the PC.
  • • The term of coopeted members shall be two years from the date of first meeting following the date of cooption.
Local-Authority-Chairperson: The concerned Sarpanch/Municipal Chairperson/ Mayor may attend any meeting of Parent Monitoring Committee in their respective areas, at his/ her discretion.

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