Memo.32708 Employees No Need to Apply for Health Cards || CFMS Clarifications to DDOs

Circular Memo No 32708-A/333/A2/SMPC.II/2013 Dated:28-12-2013 Clarification of Doubts of DDOs on CFMS Online Data Entry and Instructions to DDOs on CFMS DATA Entry. Employees No Need to Apply for Health Cards in EHF Website separately. Govt has ordered through GO.334 to Enter the Employees Data for Comprehensive Financial Management System (CFMS) in the Portal fdp.cgg.gov.in. After Once the DDOs started Collecting the Data from their Employees in the given Forms at fdp.cgg.gov.in to enter the DATA Online they have experienced Problems in Online Data Entry, and reported Finance Dept about the Issues. Hence Govt have issued certain clarifications and Instructions to DDOs. And accordingly issued the Revised Schedule
  1. a) Initial Log in by the DDO and entry of office details, subordinate offices details and the higher office details and distribution of forms to the employees shall be completed by 31st December, 2013. 
  2. b) The employees should submit the filled in forms on or before 4th January, 2014. 
  3. c) Scrutiny and verification of the information with the Service Register and other records and authentication of the forms, uploading of data entry and supply of printouts to the individual employees for verification and confirmation has to be completed on or before 10th January, 2014.
  4. d) Correction of errors if any, and obtaining final approval of the individual and final submission of data entered shall be completed by 18th January, 2014
Finance Department – Comprehensive Financial Management System (CFMS) – implementation of HRMS Module and issue of Health Cards – Online submission of Employees’ data by the Drawing and Disbursing Officers through Web-based application on Finance Department Portal – Further Instructions - Issued.
Ref: G.O.Ms.No.334, Fin (SMPC.II) Department, dt.13-12-2013.

Details of the Instructions Memo.32708 CFMS Instructions to DDOs

  1. 1. In the reference read above, the Government has issued orders for collection of Employees data through a web-based application for implementation of HRMS Module under Comprehensive Financial Management System (CFMS) and issue of Health Cards. The Government also issued orders therein that all the Drawing and Disbursing Officers shall take necessary action to complete data entry as per the time frame fixed for various stages of data collection, verification and authentication and uploading of the data. Government has also issued detailed instructions to be followed by the DDOs and other functionaries in the annexure to the G.O. cited. In addition to the above a detailed User Manual has been kept on the website for the benefit of the DDOs. A helpline service has also been launched for immediate help to the DDOs. 
  2. 2. A large number of DDOs have brought to the notice of the Government certain issues requesting for clarification. Some of the DDOs have pointed out that due to technical difficulties they could not complete the DDO registration process and consequently they could not distribute the forms to the employees and therefore requested for extension of time. 
  3. 3. Some DDOs have pointed out certain technical difficulties in entering the data in some fields and requested for simplification. 
  4. 4. Some DDOs have brought it to the notice of this department that they are unable to rectify certain mistakes that have been entered during the DDO registration and entry of office details and the total number of employees of various categories of employees, as they are not given permission to edit the entries already made and they have sent several requests for making changes in the data through the helpline. 
  5. 5. Some DDOs have echoed the doubts expressed by some employees of their establishment as to whether the data relating to the family member and dependents for the purpose of employees health cards shall be entered online on the Arogyasri Portal or on the CFMS application on the Finance Department Portal. 
  6. 6. Some DDOs have brought to the notice of this department that some persons have already logged to the portal and set the passwords without their knowledge and consequently they are unable to access the portal and start the registration process and data entry. 
  7. 7. After considering the feedback received from the DDOs, Government has taken action to make required changes in the relevant fields to in order to remove the technical difficulties pointed out by the DDOs. 
  8. 8. As certain issues raised by the DDOs are common in nature, Government considers it appropriate to issue general clarification for the benefit of all the employees on the most common issues raised and accordingly hereby issue the following instructions: 

Clarifications and Instructions for DDOs on Filling the CFMS Employee Online DATA

(1) The request of the DDOs for extension of time has been agreed to and accordingly revised the schedule as follows :
Revised Schedule
 a) Initial Log in by the DDO and entry of office details, subordinate offices details and the higher office details and distribution of forms to the employees shall be completed by 31st December, 2013.
b) The employees should submit the filled in forms on or before 4th January, 2014.
c) Scrutiny and verification of the information with the Service Register and other records and authentication of the forms, uploading of data entry and supply of printouts to the individual employees for verification and confirmation has to be completed on or before 10th January, 2014.
d) Correction of errors if any, and obtaining final approval of the individual and final submission of data entered shall be completed by 18th January, 2014. 
  1. (2) The DDOs have since been given permission to edit the data till final submission and they can make changes wherever necessary. But after the data is finally submitted, the DDOs will not be able to make any further changes. Hence they are advised to ensure, before they finally submit the data, that the data entered is correct. 
  2. (3) The DDOs shall not allow any unauthorised use of their DDO codes by anyone and they shall not share the PIN number sent to their Mobile Phone or the password. They are advised to change their password frequently following the procedure provided in the application. Appropriate disciplinary action shall be taken by the disciplinary authorities against those employees who make unauthorised use of DDO codes and the passwords. 
  3. (4) As the data entry is to be done only by the DDOs, under any circumstances the DDO should not allow individual employees to enter their own data using the DDO code and the password of the DDOs. For any misuse of the DDO Code or password or entry of incorrect data the DDOs will be personally held responsible and liable for disciplinary action under CCA Rules and also for criminal prosecution for any tampering of important information, specially data relating to the date of birth, date of initial entry into service, details of the local unit as per the presidential order, wrongful entries in the community status as SC or ST etc., Disciplinary action and or Criminal Prosecution will be launched against those employees who willfully provide wrong data on the above mentioned items. 
  4. (5) The DDOs shall enter the data of the office to which they are the DDOs and also enter details of all the subordinate offices, if any, to which he is the DDO. Some DDOs like the District Police Office and the Mandal Education Officers act as DDO for a number of offices and they shall enter the details of all the subordinate offices without any omissions. Regarding the data of next higher office the DDO should furnish the details of the office to which his office will report, for example the DDO of an MRO office shall furnish the details only of the RDO office but not the office of the District Collector or any superior office. Similarly the DDOs of the District Offices shall enter the details of the zonal/ regional offices only if any, otherwise enter the details of the head of the department to which the district office directly reports. The offices below the level of district office should not show the office of the head of the department as their next higher office. To sum up a DDO may have to enter one or more than one subordinate offices or in many cases need not enter any subordinate office details but shall enter only one superior office depending on the position of his unit in the organizational structure of the department. It is also clarified that only the details of such subordinate offices which have their own DDOs shall not be entered. For example, the DDO of the District Police Office shall enter details of the offices of all the Dy.S.Ps., Inspecors and the Police Stations whereas the DDO of the District Collector’s Office shall not enter the data of the offices of the R.D.Os and the M.R.Os. because those offices have their own DDOs. 
  5. (6) The DDO shall enter the data of family members and the dependents of the employees for the purpose of the Health Cards only on the CFMS application on Finance Department Portal. However, in case if any employee has already entered his data online through the Arogyasri Portal he shall fill data of all other items except the details of the family members and dependents on CFMS application. The pensioners data shall be uploaded only on the Arogyasri Portal. 
  6. (7) The subscription to Employees Health Cards Scheme is based on orders issued by the Health Department. Therefore the eligibility of the beneficiaries and the exemption to self or the spouse etc., have to be dealt with as per the instructions issued from time to time by the Health Department and the data as per the existing guidelines may be filled now which will be open for modification if any revised guidelines are issued in future by the HM & FW Department. 
  7. (8) In respect of the employees who are on long leave, unauthorised absence or under suspension, data shall be entered to the extent of the information available in the Service Books. 
  8. (9) The data relating to the employees on deputation to other offices on foreign service shall not be entered in this application as their pay and allowances are at present not drawn by the DDOs. 
  9. (10) The data relating to the societies and autonomous bodies shall not be entered in this application. A separate application is being launched shortly for the universities, state public sector units, autonomous institutions and societies to capture the data of the employees of those institutions. 
  10. (11) Some employees may be working on deputation on foreign service terms or otherwise, to an institution other than those mentioned in para 8(9) above. Further instructions will be issued in due course in respect of such employees as their data is not captured in this application or in the application to be launched for the above mentioned institutions. 
  11. 9. All DDOs are advised to follow the above instructions scrupulously and take necessary action to enter the data only after due verification and avoid erroneous data entry. The data entry has to be completed as per the revised schedule mentioned above. 
  12. 10. The Heads of departments are requested to monitor the progress of the data entry in all the offices under their control. 
  13. 11. The district collectors are requested to review the progress of all the unit offices in the district and issue necessary instruction for completion of data uploading as per the time schedule. 
  14. 12. The Pay and Accounts Officer, Hyderabad, All the Treasury Officers and all the Pay and Accounts Officers of the Works Accounts Department shall liaise with the DDOs under their payment jurisdiction and render necessary assistance to them and see that the data is entered within the due dates. 

41 comments:

  1. Sir, I had already commented in your site on Go.334, that employees need not enter health cards individually. My prediction is right now. when you look at the FAQs (@downmost right corner at ehf login page) the family is defined there clearly. But in CFMS father, mother, husband, wife, son, daughter details are there. No details of father-in-law, mother-in-law available. But in health cards you can enter their details also. That might be a problem. No clarification in this regard until now.

    ReplyDelete
    Replies
    1. Dear Gowtam Sir, Yes I agree with You. But as you mentioned in Your comment, that was only a Prediction. We cannot dependent on prediction, we want clear instructions and clarifications. Any how You were right in predicting. There are some more clarifications needed as you commented. Regarding Dependency as per GO.174 Only Husband is Dependent for Female Employees, But as per EHF Website, Husband and His Dependents are Dependents for Female Employees...Some Contradiction. Needs modification in EHF Website..

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  2. Good move by Govt. Individual employees have been facing some problems in uploading of details for health cards in EHF website. Now a great relief for them as it would be done by their DDOs on behalf of them based on the particulars submitted by the employees. In FAQs(@EHF LOGIN page) look at 7th point. Dependants who are White ration card holders are not eligible for EHF. But there is no such detail in CFMS. No clarity for DDOs. I think the PENSIONERS MUST APPLY FOR HEALTH CARDS.

    ReplyDelete
    Replies
    1. White Ration Card holders cannot be dependents of Govt Employees. No need of any clarifications on this Point. White Ration Cards are issued only to BPL People. And Govt Employees Dependents cannot be in BPL.

      Delete
  3. Healthcards:
    Employees Need not entry ehf site.
    only pensioners entry ehf site

    ReplyDelete
  4. All are the employees must enter or upload in the financial data forms, please clarify this

    ReplyDelete
    Replies
    1. only DDOs should do that work of uploading data entry but some DDOs are entrusting the individuals to enter their own data. we are doing it to help the DDO by reducing his burden.but it is not advisable .

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  5. Sir, I think DDOs cannot do anything if the dependent of an employee is a white ration card holder as there is no field to take the info from employees in CFMS forms. It is only up to the employee to decide. In the guidelines to DDOs also this issue was not mentioned at all. I think there is no such mechanism to cross check this matter. Do you agree?

    ReplyDelete
  6. sir u have given a clarification that white ration card holders can't be dependent of govt employee but myself appointed in DSC2008 and the ration card not changed yet.What should I do ? shall i surrender the ration card to MRO to change it or not. There r only 3 members (parents &me) in rcarf

    ReplyDelete
    Replies
    1. U can change ur white ration card to pink ration card by giving an application to civil supplies office or visit website http://www.apcivilsupplies.gov.in/ for further details

      Delete
    2. sir i recently appointed as teacher but we are three members(with me) having white ration card. can i apply for health card and showing my mother and sister as depedent. what is the problem having ration card and showing depedent above members. CHITTINAIDU CTP

      Delete
  7. sir i forget my password to login NSDL .how i get my login password again.

    ReplyDelete
    Replies
    1. click on forgot password in ehf site after entering your login employee id number.. immediately u'll receive a mail from ehf site to your given mail account..

      Delete
    2. SUDHAKAR JI... U DIDNT READ THE DOUBT CLEARLY. ALAMURUBADI ASKED ABOUT THE PASSWORD OF NSDL.
      FOR NSDL ALSO FORGOT PASSWORD OPTION IS AVAILABLE GIVE YOUR SECRET QUESTION AND ANSWER IT CAREFULLY OR ELSE YOUR ACOUNT WILL BE LOCKED. TO RE GAIN YOUR PASSWORD YOU HAVE TO FILL ANNEXURE S2 WHICH IS AVAILABLE IN NSDL SITE. YOU NEED TO SEND IT TO YOUR 'DTO'

      Delete
    3. At NSDL Website,
      As a safety measure to prevent unauthorised access, the account will be locked if the user enters incorrect password for five consecutive attempts. The user shall have an option to reset the password by answering the secret question even after the account is locked. In case the user is not able to remember the answer to the secret question and is unsuccessful in resetting the password, the user shall have to submit a request for reissue of I-Pin.

      Delete
  8. sir..ur giving useful info to
    all the viewers.thank u sir.

    ReplyDelete
  9. sir, I entered one emp details two times .How to delete extra extra entry. who is the next office to h.m,zphs.Is DEO/DyEO? Here is no need to upload SR pages in CFMS, am I right sir? Plz answer me sir.

    ReplyDelete
  10. Siir, really the information you are providing is very much helpful to the normal employees who do not have much knowledge on service matters etc., now my question are 1. My parents having white ration card and my father also getting physically handicapped pension @500/- per month , now i would like to add my parents as my dependents to get the health cards, what can i do , shall i convert the white card to pink first or automatically will it get cancelled ? 2) My wife is also a govt employee and as per the present instructions no need to pay the subscription for health card by both,so i want to add her as my dependant,,in this process in employee details online form will it require for my wife to mention the details of all the family members like me and my son and daughter , is it means family members or dependents in employee date form which is further uploaded by the ddo 3)
    Till now we did not apply for the health card in ehf portsl now, is it required to apply for the health card , some of our employees already applied and got the cards, and also the correct date of the cards valiidity and the date of expire of the present medical reimbursement facility, if any one hospatilised now how can he claim, pls help me

    ReplyDelete
  11. SIR I HAVE NOT YET APPLIED FOR HEALTH CARD.
    U SAID EMPLOYEES NEED NOT APPLY FOR IT.
    THEN HOW DO I GET HEALTH CARD PLEASE CLARIFY
    KRISHNA KANTH

    ReplyDelete
    Replies
    1. BETTER YOU APPLY THE HEALTH YOURSELF. IT IS THE FASTEST AND RELIABLE WAY TO GET YOUR HEALTH FOR SURE...

      Delete
  12. sir my father is apsrtc conductor if my father is dependent to me please clarify my doubt

    ReplyDelete
    Replies
    1. as per the instructions laid down by the govt a person earning 3350/-rs per month cant be considered as bpl and ur father is a conductor in apsrtc so u cant add him in your dependnts list as they are covering under seperate health scheme. and if you want to add your father to your health card ,your father has to give a affidavit stating i would like to quit present health scheme and forward it to dm of your fathers office.

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    2. no. as the rtc offering its employes reimbursement he can not be added as dependent....

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  13. is it compulsary to give cd(compact disk) to DDO of proofs?

    ReplyDelete
    Replies
    1. ddo needs your proofs ( photoes aadhar cards etc) in digital form. so they are asking CD but you can provide him through pendrive or even mail also.

      Delete
  14. hello sir I and my wife both are teachers. so can we take seperate health cards. bcz we have both side mother and father..

    ReplyDelete
    Replies
    1. respected sir the employee who pays the premium only can include his/her parents as dependents in health card. so my hearty advice is to apply for health cards seperately.

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  15. sir iam the ddo i registered and uploaded two staff members details but since yesterday when i wanted to upload rest of the staff it is showing that password is invalid i also sent mobile no and email address it says message sent to mobile but not sent what is the solution to continue cfms

    ReplyDelete
  16. sir i forget my password to login NSDL .how i get my login password again

    ReplyDelete
    Replies
    1. At NSDL Website,
      As a safety measure to prevent unauthorised access, the account will be locked if the user enters incorrect password for five consecutive attempts. The user shall have an option to reset the password by answering the secret question even after the account is locked. In case the user is not able to remember the answer to the secret question and is unsuccessful in resetting the password, the user shall have to submit a request for reissue of I-Pin.

      Delete
  17. Sir,
    Is there any need to enroll in ehf.gov.in for health cards even though we have been giving our information in fdp.cgg.gov.in

    ReplyDelete
    Replies
    1. if you wish to get your health card intime ehf enrollment is the better way.

      Delete
  18. dear sir iam not getting fields after identification field ,, how can i save

    ReplyDelete
  19. SIR, I had entered all employees data in http://fdhrms.cgg.gov.in portal. But in "Employee Search" status all employees data list is available, but there is no submit option is available in Employees search option. How can we submit all employees data in that website?

    ReplyDelete
  20. dear Zakir, i am suribabu UTF President Devarapalli mandal. thanks a lot for giving us the information that employees separately in EHF.

    ReplyDelete
  21. G.O.Ms.No. 16 Fin (SMPC.II) Department dt:18.01.2014 for extension of time for data enty

    ReplyDelete
  22. Very useful clarifications. I am really happy with your services for the teachers.

    ReplyDelete
  23. I am a retired person from SCERT.
    Retired in the month of July'2013 and I was unaware of all these.
    Luckily I happened to visit your site and got this information.
    Do you suggest me to apply for Health card. Pl suggest. Is there any last date to apply for the card?

    ReplyDelete
  24. Hai sir iam rekanth iam qualified tet and dsc in 2012.but I failed in d.ed final year exams so I lost my job.now iam also qualified d.ed.but am I elgible for 2012 qualified tet.it will be use or lost.plz reply me sir.thanq

    ReplyDelete

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