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Surrender Leave Rules AP/TS Employees Teachers - Encashment of Earned Leaves (ELs)

Surrender Leave Rules AP /TS Employees Teachers - Encashment of Earned Leaves (ELs). Surrender Leaves (SLs) is the provision in AP Leave Rules to encash their Earned Leaves which are in Balance in the Employees Account. The scheme of Encashment of Earned Leave to all the Govt. servants (both Gazetted and Non-Gazetted) was introduced. (G.O.Ms.No.238, Fin.(FR.I) Dept., Dt.13.08.1969). The Rules and Clarifications, Guidelines for Surrendering the Earned Leaves (SURRENDER LEAVES) latest and updated are explained below with every reference. While processing the Surrender Leaves, the below rules should be followed. (#Surrender_of_Earned_Leave) "Surrender of Earned Leave" The Surrender Leave Rules for Andhra Pradesh, Telangana Employees is explained in detail with reference to AP Leave Rules 1933, and the orders released thereon.

Surrender Leave Rules AP /TS Employees Teachers - Encashment of Earned Leaves (ELs)

Surrender Leave: The scheme of Encashment of Earned Leave to all the Govt. servants (both Gazetted and Non-Gazetted) was introduced. (G.O.Ms.No.238, Fin.(FR.I) Dept., Dt.13.08.1969) The Surrender Leave Rules for Andhra Pradesh, Telangana Employees is explained below in detail with reference to AP Leave Rules 1933, and the orders released thereon
Key Points of Surrender of Earned Leave:
  • Introduced from 13.8.1969.
  • The Govt. Employee can surrender EL (30) days maximum and can received cash value in lieu of the leave so surrendered.
  • Leave sanctioning authority is the competent authority to sanction SL.
  • Validity for SL proceedings is (90) days from the date of sanction.(Govt.Memo.No.27/423/A2/FR-I/97-1, Dt18.8.97.)
  • There should an interval of 24 months gap between one surrender to another to surrender (30) days and 12 months for 15 days. For Temp. Employees 24 months for surrender (15) days EL.
  • Govt. permits employees who have balance more than 285 days of EL as on 30th June, can surrender EL without waiting for completion of (12) months. The above instruction continued from 2011-12 onwards. (Govt.Memo.No.14787-C/278/FR-1/2011, Dt. 22.6.2011.
  • In the cases where date of sanction of SL is on 1st Jan and 1st July, debit has to be made 1st and credit entry later.

Govt. employees are permitted to surrender earned leave not exceeding 15 days once in a year without actually going on leave and to receive leave salary in lieu of the leave so surrendered. (G.O.Ms.No.172, Fin. & Plg. (FW.FR.I) Dept., Dt.01.07.74).

Temporary Govt. servants appointed under Rule 10(a)(i) of the State and Subordinate Service Rules will also be eligible to surrender 15 days of EL when the earned leave at their credit is 30 days as on the date of surrender of leave, once at an interval of 24 months. 
 (G.O.Ms.No.221, Fin.&Plg. (FW.FR.I) Dept., Dt.23.08.74)

Govt. employees are permitted to surrender leave at any time not exceeding 15/30 days within a block period of one/two calendar years respectively with effect from 01.01.77 
(G.O.Ms.No.334, Fin.(FR.I) Dept., Dt.28.09.77)

Encashment of Leave was allowed to the employees once in a financial year w.e.f. 01.04.1989 instead of calendar year as budget is formulated with reference to the financial year. 
 (G.O.Ms.No.294, Fin.(FR.I) Dept., Dt.16.11.88)

A calendar for surrender category wise i.e. Class IV, Non-Gazetted and Gazetted Officers was introduced, reviewed and renewed every year upto the financial year 2008-09 
(Memo No.8672-A/305/FR.I/89-1, dated 13.04.89)

Surrender Leaves in Calendar Every Year Cir.Memo No.10472/C/199/FR.I/2009, dated 29.04.2009.
The issue of Calendar every year is dispensed w.e.f. 01.04.2009 and the following instructions are issued vide Cir.Memo No.10472/C/199/FR.I/2009, dated 29.04.2009.

i. Employees are permitted to surrender earned leave at any time not exceeding 15/30 days within a block period of one/two financial years w.e.f. 01.04.2009. All the conditions prevailing before 01.04.89 and other amendments issued on the subject till will hold good.

ii. Govt. permits the employees who have a balance of more than 285 days of EL as on 30th June, 2009 to surrender EL without waiting for completion of 12 months.

iii. In the case of employees who surrender earned leave as on 1st January or 1st July in any year, the number of days of EL so surrendered should, in the first instance, be deducted from the EL account and thereafter the advance credit of EL as per eligibility due for that half year be added as on 1st January / 1st July. 
(Memo No.50798/1063/FR.I/79-1, Fin.(FR.I) Dept., Dt.22.11.1979)
Instructions are issued to follow the above policy from the financial year 2011-12 onwards until it is changed (Cir.Memo No.14781-C/278/FR.I/2011, Fin.(FR.I) Dept. , Dt.22.06.2011)

The following Clarifications are issued regarding Surrender Leave vide Cir. Memo No.34005- A/870/FR.I/12, Fin.(FR.I), Dt.14.12.12

a) The employees are permitted to surrender Earned Leave at any time in one financial year, provided if there is 12 months gap from one surrender to surrender, and 30 days if there is gap of 24 months from one surrender to surrender.

b) In respect of employees who are having 286 days and above Earned Leave to their credit on the date of application, they shall be permitted to surrender 15 days Earned Leave without following the gap of 12 months. In respect of employees who have not availed surrender of Earned Leave in previous financial year and are having 286 days and above Earned Leave to their credit on the date of application, they shall be permitted to surrender 30 days Earned Leave without following gap of 24 monthswww.apteachers.in.

c) The employees shall be permitted to surrender Earned Leave only either under clause (a) or under clause (b) in a financial year. The other conditions issued in Circular Memo.No.14781-C/278/FR-I/2011, dated 22-6-2011, Finance (FR-I) Department holds good.

Further the following Clarifications are issued by the Govt. vide Cir. Memo No.4338- A/95/FR.I/12, Finance (FR.I) Department, Dated 18.02.2013

The encashment of Earned Leave is permissible only once in a financial year, either under clause (a) or under clause (b) mentioned in the Cir. Memo No.34005- A/870/FR.I/12, Fin.(FR.I), Dt.14.12.12 i.e. in case of employees who are having 286 days and above Earned Leave to their credit as on 30th June of a year, 15 days/30 days (if they surrender in the previous year) of Earned Leave can be surrendered without following the gap of 12/24 months respectively. 

Surrender of Earned Leave more than once in a financial year exceeding the above limits of 15/30 days, and under both clauses, is not permissible under any circumstances.

With a view to ensure that the surrender of leave has not been permitted more than once during the block period, instructions were issued to the authority competent to grant leave should append the following certificate to the sanctioning order in every case:-

“Certified that the surrender of leave now permitted of one or two calendar year(s) has not been sanctioned and availed by the Govt. Servant earlier”
(Memo No.106288/1893/FR.I/77-1, Fin. & Plg. (FW.FR.I) Dept., Dt.30.05.1978) Note: the word “calendar” may be replaced as “financial”.


The Claims(Bills) relating to the leave salary in lieu of the EL surrendered by Govt. employee while in service shall be preferred within a period of 90 days from the date of issue of the order permitting the employees to surrender Earned Leave. If the claims (bills) are not preferred within the period of 90 days the sanction orders issued will stand automatically lapsed.
(Memo No.27/423/A2/FR.I/97-1, Fin. & Plg. (FW.FR.I) Dept., Dt.18.08.97)
 
The surrender leave salary shall be claimed by considering a month consists of 30 days irrespective of the month in which the leave is surrendered. 
(G.O.Ms.No.306, Fin. & Plg. (FR.I) Dept., Dt.08.11.1974).

House Rent Allowance at the rates admissible to the places of duty shall be allowed to the State Govt. employees who are residing in Govt. Quarters, earmarked quarters and quarters provided under rent free accommodation when they are permitted to surrender Earned Leave while in service and also during encashment of leave at the time of retirement / death while in service. 
(G.O.Ms.No.337, Fin. & Plg. (FW.PC.II) Dept., Dt.29.09.94)

Additional House Rent Allowance besides HRA admissible shall also be allowed to the State Govt. employees who are residing in Govt. quarters provided under rent free accommodation when they are permitted to surrender Earned Leave while in service and also during encashment of leave at the time of retirement / death while in service with effect from 01.09.94. 
(G.O.Ms.No.25, Fin. & Plg. (FW.PC.IV) Dept., Dt.05.02.96)

The Interim Relief is not termed as pay or wage or allowance. As such it does not count for encashment of leave including encashment of earned leave (surrender leave during the service. 
(Memo No.31948/398/PC.I/98-1, Fin.&Plg. Dept., Dt.12.08.98).

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