TMF - Toilet Maintenance Fund - Supply of Cleaning Materials to Schools - Items Instructions

Memo No. ESE02-27021/75/2022-MDM-CSE Dated:26.08.2022 Midday Meals & School Sanitation - Toilet Maintenance Fund (TMF) - Supply of Cleaning Chemicals/ Cleaning Tools/Bathroom Plastic Accessories/Miscellaneous Tools/ Gloves& Mini Brush to all Govt., Schools/ Junior colleges for Toilet maintenance - Receipt/Storage/Distribution - instructions - Issued-Regarding.

TMF - Toilet Maintenance Fund - Supply of Cleaning Materials to Schools - Items Instructions

Sub: Midday Meals & School Sanitation - Toilet Maintenance Fund (TMF) - Supply of Cleaning Chemicals/ Cleaning Tools/Bathroom Plastic Accessories/Miscellaneous Tools/ Gloves& Mini Brush to all Govt., Schools/ Junior colleges for Toilet maintenance - Receipt/Storage/Distribution - instructions - Issued-Regarding.
Read:
  • 1.G.O.Ms.No.22 School Education (Prg-1) Department, dt.12-03-21.
  • 2. Procurement of material through e-procurement process and extension.
  • 3.Director,MDM&SS,Lr.Rc.No.ESE02-27021/75/2022-MDM-CSE,dt.26/07/2022 and 26-08-2022
The attention of all tt:,e District Educational Officers in the State are drawn to the reference read above, the Government have issued orders for setting up of Toilet Maintenance Fund (TMF) for maintaining clean toilets in all Govt. Schools and Junior Colleges in the state. For this purpose, the Government have ordered to 
  • (a) have care takers called Ayahs engaged by the Parents Committee/ College Development Committees in all schools based on enrolment. 
  • (b) Capacity building and training (c) to procure and supply the (i) Cleaning Agents/Chemical (ii) Cleaning Tools and  (iii) Bathroom plastic accessories (iv) Miscellaneous Tools (v) Gloves & Mini Brush (d) constitute a Project Monitoring Unit at state level and in all the districts. 
Accordingly, separate action for engaging Ayahs, Trainings, procurement of material is already initiated.

It is further informed that, for effective monitoring of the TMF programme the Government at para 8 of the G.O. read above, ordered to procure and supply of cleaning tools/cleaning material through e - procurement to maintain uniform quality and to invite reputed national level companies etc . Supply orders are issued to the firms with instructions to deliver the material at MANDAL points . The MEOs/ RIOs shall facilitate the delivery of the material to the School points.

The procurement process is taken up supply of Cleaning Chemicals/ Cleaning Tools/Bathroom Plastic Accessories/ Miscellaneous Tools/ Gloves& Mini Brush and supply orders are given. The supply process will commence soon to all Mandals in the state.

The following Category of items will be delivered to all Mandals for distribution to schools/ Junior Colleges:
  • (A) Cleaning Chemicals: (i) Bathroom cleaner/ sanitizer (ii) Toilet Cleaner and (iii) Air freshener.
  • (B) Cleaning Tools: (i) Bathroom Wiper with long handle (ii) Refill Wiper (iii) Mop with Long handle (iv) Refill Mop (v) H for storage ard bristles brush with long handle and (vi) Toilet brush
  • (C) Miscellaneous Tools: (i) Reflective safety Jacket (ii) Spray bottle and (iii) Cob-Web broom with long handle
  • (D) Bathroom Plastic Accessories: (i) Plastic Bucket (18 Litres) with Mug (ii) Mini Bucket (3 litres) and (iii) Swing Lid Dustbin (60 litres)
  • (E) Safety gear: (i) Reusable Rubber gloves and (iv) Mini Brush
Further, all the supplies will be commenced soon. The school/ Junior college wise / MandaI wise details of quantities of each item to be supplied is communicated herewith.

The following instructions are issued to the District Educational Officers / Regional Inspectors of Intermediate Education with regard to receipt/ storage/ supply and distribution of material to all schools/Junior colleges within the stipulated schedule to give instructions to Dy.EOs/ MEOs.
  • a) Based on the quantities / volume of supply to the Mandal, a proper, spacious, secured accommodation for storage to be identified at the 1st instance in consultation with the District Educational Officer/ Regional Inspectors of Intermediate Education.
  • b) The Mobile numbers of Mandal Educational Officers as provided by the District Educational Officers are communicated to the suppliers.
  • c) The details of suppliers/ their representatives, contact no.s will be provided to the DEOs/Mandal Educational Officers for easy interaction and receipt of material on time / as per schedule.
  • d) On receipt of material,
(i) it should be verified whether the material is received in' good condition and the quantity as per indent shall be acknowledged on the same day of receipt.

(ii) Simultaneously, the quantities received item wise shall be uploaded in the format in IMMS App on the same day by MEO. And shall generate acknowledgement without delay.
e) The District Educational Officer alter uploading and generation of acknowledgement by MEO, shall verify and confirm.

f) For receipt and storage of Cleaning Chemicals, adequate / proper care shall be taken to store such material in a more spacious room with adequate ventilation free from sunlight etc., both at Mandal Point and school point.

g) The District Educational Officers / Regional Inspectors of Intermediate shall prepare school wise / Junior College wise distribution schedule/plan and shall give suitable instructions to all Headmasters/ Principals of the schools/ Junior colleges for receipt of material

h) Proper accounting procedure shall be followed in receipt and distribution of each material to the school / Junior college by the Mandal Educational Officer.

i) Every Headmaster of the school / Principal of Junior College shall maintain a stock register of receipt and utilisation of material received in a proper format and ensure proper safety and utilisation of the material.

j) The Regional Joint Director of School Education /District Educational Officer/ Regional Inspecting Officer, Intermediate Education shall supervise the receipt and distribution of material from time to time.

Therefore, all the District Educational Officers in the State are requested to take immediate action in the matter.

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