Rc.No.2601584/SS-16021/55/2024-CMOSEC-SSA, Date: 04.07.2025 APSS CMO Wing Conducting Mega Parent Teacher Meeting 2.0 in all the Government and Private Management Schools across the State - communicating the Witness Statement template format and SoP - Reg.
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Latest Guidelines announced on Witness for MPTM: APSS -CMO Wing -Conducting Mega Parent Teacher Meeting 2.0 in all the Government and Private Management Schools across the State -Identification of Witnesses -Documentation -Reg. As per the Latest Guidelines, There is no Need that the Witness should be a Government Employee.
Rc.No.2601584/SS-16021/55/2024-CMOSEC-SSA,Date:05.07.2025:
The witness can be a Sarpanch, MPTC member,r etired government employee, donor or alumni any credible person from the school's community.The witness entry in the LEAP App is mandatory only for the Guinness record attempt and the person giving the witness may not be a government employee. There is no other intent or hidden purpose behind this witness requirement.
The witness can be a Sarpanch, MPTC member,r etired government employee, donor or alumni any credible person from the school's community.The witness entry in the LEAP App is mandatory only for the Guinness record attempt and the person giving the witness may not be a government employee. There is no other intent or hidden purpose behind this witness requirement.
Guidelines for Appointment of Witness for MPTM 2.0 July 2025 Latest
Sub: APSS -CMO Wing -Conducting Mega Parent Teacher Meeting 2.0 in all the Government and Private Management Schools across the State -Identification of Witnesses -Documentation -Reg.
Read:
Read:
1 RTE Act-2009
2 APRTE Rules 2010
3 New Education Policy 2020
4 PAB Minutes 2025-26.
5 Govt Memo.No.2601846/Prog.II/A2/2024-4 of School Education(Prog.II)Department,Dt:26.06.2025.
6 Govt Memo.No.2601846/Prog.II/A2/2024-5 of School Education(Prog.II)Department,Dt:01.07.2025.
7 Lr.Rc.No.SS-16021/55/2024/CMO SEC-SSA. dated 26.06.2025.
Order:
It is informed that vide reference 6th cited,the Government issued memo for conducting the Mega Parent Teacher Meeting 2.0 across the Government,Private Aided and Private Unaided schools and Junior Colleges in the state on 10th July 2025.
In this regard,it is informed that the Mega PTM held in 2024 was limited only to the Government schools and the total participants were around One crore whereas this time the Mega PTM 2.0 will be held in all the Government,Private Aided and Private Unaided schools and Junior Colleges in the state.The number of participants estimated is 2.28 Crores.
In continuation to the circular proceedings vide reference 7th cited, issued on conducting the Mega Parent Teacher Meeting 2.0 across the state, it is also informed to all the District Educational Officers and Additional Project Coordinators that the Government decided for Documentation of the Mega Parent Teacher Meeting 2.0 in all the Government,Aided and Private Unaided schools in the state at large scale in a massive manner and also in a view to attract the attention of Guinness World Record.
In view of the above,all the Headmasters of Government,Aided and Private Unaided schools in the state need to identify one independent witness as observer to observe and coordinate the documentation.
The Mega PTM,which was successfully organized last year with everyone's cooperation,is being held again with the same spirit on July 10, as Mega PTM 2.0 this time with the aim of setting a Guinness World Record.
As per the guidelines provided by the Guinness World Records team, a responsible individual who is not a teacher, parent,or from the education department must be registered as a witness in the LEAP App during Mega PTM 2.0 registration. The witness can be a Sarpanch, MPTC member,r etired government employee, donor or alumni any credible person from the school's community.The witness entry in the LEAP App is mandatory only for the Guinness record attempt and the person giving the witness may not be a government employee. There is no other intent or hidden purpose behind this witness requirement.
2 APRTE Rules 2010
3 New Education Policy 2020
4 PAB Minutes 2025-26.
5 Govt Memo.No.2601846/Prog.II/A2/2024-4 of School Education(Prog.II)Department,Dt:26.06.2025.
6 Govt Memo.No.2601846/Prog.II/A2/2024-5 of School Education(Prog.II)Department,Dt:01.07.2025.
7 Lr.Rc.No.SS-16021/55/2024/CMO SEC-SSA. dated 26.06.2025.
Order:
It is informed that vide reference 6th cited,the Government issued memo for conducting the Mega Parent Teacher Meeting 2.0 across the Government,Private Aided and Private Unaided schools and Junior Colleges in the state on 10th July 2025.
In this regard,it is informed that the Mega PTM held in 2024 was limited only to the Government schools and the total participants were around One crore whereas this time the Mega PTM 2.0 will be held in all the Government,Private Aided and Private Unaided schools and Junior Colleges in the state.The number of participants estimated is 2.28 Crores.
In continuation to the circular proceedings vide reference 7th cited, issued on conducting the Mega Parent Teacher Meeting 2.0 across the state, it is also informed to all the District Educational Officers and Additional Project Coordinators that the Government decided for Documentation of the Mega Parent Teacher Meeting 2.0 in all the Government,Aided and Private Unaided schools in the state at large scale in a massive manner and also in a view to attract the attention of Guinness World Record.
In view of the above,all the Headmasters of Government,Aided and Private Unaided schools in the state need to identify one independent witness as observer to observe and coordinate the documentation.
The Mega PTM,which was successfully organized last year with everyone's cooperation,is being held again with the same spirit on July 10, as Mega PTM 2.0 this time with the aim of setting a Guinness World Record.
As per the guidelines provided by the Guinness World Records team, a responsible individual who is not a teacher, parent,or from the education department must be registered as a witness in the LEAP App during Mega PTM 2.0 registration. The witness can be a Sarpanch, MPTC member,r etired government employee, donor or alumni any credible person from the school's community.The witness entry in the LEAP App is mandatory only for the Guinness record attempt and the person giving the witness may not be a government employee. There is no other intent or hidden purpose behind this witness requirement.
All the District Educational Officers and Additional Project Coordinators are requested to communicate the same to all the Mandal Educational Officers and Headmasters in their concerned districts and issue clarification in this regard
All the District Educational Officers and Additional Project Coordinators are informed that vide reference 6th cited, the Government issued memo for conducting the Mega Parent Teacher Meeting 2.0 across the Government, Private Aided and Private Unaided schools and Junior Colleges in the state on 10th July 2025.
It is decided for documentation of the conduct of Mega Parent Teacher Meeting 2.0 in all the Government, Government Aided and Private Unaided Management Schools across the State.
In view of the above, Witness Statement template format and SoP are communicated with these proceedings as Annexure-1 (Witness Statement template) and Annexure-II (SOP for Witnesses).
SoP for Witnesses
The Samagra Shiksha Andhra Pradesh is collecting valid data of the Mega PTM for the effective planning of the State’s education transformation. All the District Educational Officers and Additional Project Coordinators are requested to inform all concerned school officials to urgently identify an independent witness outside the Ministry of Education and the parent community to observe the event and provide their valued observation of the following details of the MEGA PTM to be conducted on July 10, 2025.
Below are the guidelines for documentation of Mega PTM. We request you to identify independent witnesses to your school for the event before 5th July 2025 9PM and register their details in the LEAP application, PTM Module Documentation for Mega PTM:
1. Every school HM should draft one independent witness (Observer) for recording the data occurring at the event
2. The independent witness should not be from the Education Department, NGO or should not be any parent of the same school student.
3. Local attorneys, Government officials, accountants, and police officers are some examples of valid witnesses.
4. HMs should register the details of the identified independent witness in the “LEAP application > PTM module > Witness Registration tab” before end of 5th July 2025 9:00PM
5. A photo of the ID card of the independent witness of the organization they are working. It should also be uploaded in the application
Download SOP Annexure II
Proceedings Appointment of Witness for MPTM 2.0 July 2025
APSS CMO Wing Conducting Mega Parent Teacher Meeting 2.0 in all the Government and Private Management Schools across the State - communicating the Witness Statement template format and SoP - Reg.- 1 RTE Act-2009
- 2 APRTE Rules 2010
- 3 New Education Policy 2020
- 4 PAB Minutes 2025-26
- 5 Govt Memo.No.2601846/Prog.II/A2/2024-4 of School Education (Prog.II) Department, Dt:26.06.2025.
- 6 Govt Memo. No.2601846/Prog. II/A2/2024-5 of School Education (Prog. II) Department, Dt:01.07.2025
All the District Educational Officers and Additional Project Coordinators are informed that vide reference 6th cited, the Government issued memo for conducting the Mega Parent Teacher Meeting 2.0 across the Government, Private Aided and Private Unaided schools and Junior Colleges in the state on 10th July 2025.
It is decided for documentation of the conduct of Mega Parent Teacher Meeting 2.0 in all the Government, Government Aided and Private Unaided Management Schools across the State.
In view of the above, Witness Statement template format and SoP are communicated with these proceedings as Annexure-1 (Witness Statement template) and Annexure-II (SOP for Witnesses).
Guidelines for Appointment of Witness for MPTM 2.0 July 2025 [Old]
SoP for Witnesses
The Samagra Shiksha Andhra Pradesh is collecting valid data of the Mega PTM for the effective planning of the State’s education transformation. All the District Educational Officers and Additional Project Coordinators are requested to inform all concerned school officials to urgently identify an independent witness outside the Ministry of Education and the parent community to observe the event and provide their valued observation of the following details of the MEGA PTM to be conducted on July 10, 2025.
Below are the guidelines for documentation of Mega PTM. We request you to identify independent witnesses to your school for the event before 5th July 2025 9PM and register their details in the LEAP application, PTM Module Documentation for Mega PTM:
1. Every school HM should draft one independent witness (Observer) for recording the data occurring at the event
2. The independent witness should not be from the Education Department, NGO or should not be any parent of the same school student.
3. Local attorneys, Government officials, accountants, and police officers are some examples of valid witnesses.
4. HMs should register the details of the identified independent witness in the “LEAP application > PTM module > Witness Registration tab” before end of 5th July 2025 9:00PM
5. A photo of the ID card of the independent witness of the organization they are working. It should also be uploaded in the application
Duties/Role of the Independent Witness on the Day of the event (10th July, 2025)
- The independent witness is requested with observing the entire event and providing a detailed account of precisely what took place. The independent witness should be full time available at the venue/school of allotment on the day of event during the event
- The Witness must be present at the designated school by 8:00 am and must remain present till the end of the event on the MEGA PTM day, 10th July 2025
- He / she must visit all the classroom and count the number of parents/guardians that attended and have a manual count
- He / She must visit all classrooms and count the number of teachers present in the school on the day of the event
- At the end of the event, all parent and teacher attendance should be verified by the witness by using his login provided by the authorities to login into the LEAP App and approve the data.
- He / She also must fill the date in the “Witness Statement Template” attached manually or digitally which will have the below details
Details must be filled by the witness in the template attached which contains the below details
- 1. Record Title: Largest Attendance to a Parent Teacher Meeting – Multiple Venues
- 2. Application Reference Number: Will be provided
- 3. Contact details of the witness: First Name, Last Name, Nationality, Email, Mobile, Organisation
- 4. What did the see/measure/evaluate as a witness? Please provide details of all the record guidelines you witnessed being followed
- 5. My field of expertise – The experience the witness has
- 6. Final measurement: Number parents in the venue, number of teachers in the venue
- 7. Where did the record attempt take place: Venue/School Name, City, Country 8. When were you present at the record attempt? (Date and time) 9. Signature and date
Proceedings Copy
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