AP SMC Formation Guidelines 2026: School Management Committee Rules 2026 [Released]

AP SMC Formation Guidelines 2026: School Management Committee Rules 2026 [Released]. The Samagra Shiksha has released the School Management Committee Formation Guidelines applicable from the year 2026. All the Schools have to follow the Rules mentioned in this article for constitution of SMCs in Schools.  File.No.-SS-16021/54/2021-CMO SEC, Dated:28-05-2026

The School Management Committee (SMC) Guidelines 2026, launched by the Ministry of Education, aim to decentralize school governance and strengthen community participation in alignment with NEP 2020. The framework empowers parents and local communities to actively oversee school infrastructure, academic outcomes, and student safety

Government of India, Ministry of Education, Department of School Education & Literacy (DoSE&L) has launched the “School Management Committee (SMC) Guidelines-2026” on 06.05.2026. The Guidelines have been framed in alignment with the provisions of National Education Policy (NEP)-2020, Right to Education (RTE) Act, 2009, Samagra Shiksha and earlier guidelines issued under SSA and RMSA.

AP SMC Formation Guidelines 2026: School Management Committee Rules 2026 [Released]

File.No.-SS-16021/54/2021-CMO SEC, Dated:28-05-2026

Sub: APSS-CMO 1– SMC Guidelines 2026 Launched by Government of India – Intimation of SMCs Guidelines for the academic year 2026-27-Orders Issued.

Ref:

• 1 D.O. Letter No.1-1/2025-SS.17- Part(1) Dt.02.05.2026 of Joint Secretary (Coord & Media), DoSE&L, MoE, GoI.
• 2 Guidelines for School Management Committees (SMCs)
• 3 D.O. Letter No.1-1/2025-SS.17 Dt.11.05.2026 of Secretary, DoSE&L, MoE, GoI.

ORDER:

All the RJDSEs, District Educational Officers & Ex-Officio Project Coordinators and Additional Project Coordinators, Samagra Shiksha in the State are invited to the references cited.

Government of India, Ministry of Education, Department of School Education & Literacy (DoSE&L) has launched the “School Management Committee (SMC) Guidelines-2026” on 06.05.2026. The Guidelines have been framed in alignment with the provisions of National Education Policy (NEP)-2020, Right to Education (RTE) Act, 2009, Samagra Shiksha and earlier guidelines issued under SSA and RMSA.

The Ministry of Education has informed that the SMC Guidelines-2026 supersede all earlier guidelines/instructions issued on School Management Committees and requested all States/UTs to disseminate the Guidelines among all stakeholders for effective implementation in schools from the current academic year onwards.

Further, the Guidelines have been made available in all official languages for wider accessibility and better understanding at the grassroots level.
 
Therefore, all the District Educational Officers & Ex-Officio Project Coordinators and Additional Project Coordinators in the State are hereby instructed to circulate the SMC Guidelines-2026 to all field functionaries, school heads and stakeholders concerned.

All the DEOs and APCs shall treat this matter as important and ensure strict compliance.

In view of the above, the SMC Guidelines-2026 are herewith communicated to all the RJDSEs, DEOs and APCs in the State. They are directed to disseminate the same to all the DyEOs, MEOs, Principals and Headmasters concerned and take necessary action for effective implementation of the Guidelines.

Further, all the RJDSEs in the State are requested to coordinate with the 

DEOs and APCs under their jurisdiction for effective implementation of the objectives envisaged in the SMC Guidelines-2026.

Guidelines for School Management Committees 2026

To strengthen community participation in school education, NEP 2020, Samagra Shiksha Scheme and RTE Act, 2009 place significant emphasis on the formation of SMCs as a vital element of decentralized governance. As  a   cornerstone  of  community  mobilization,  the   SMC  strengthens decentralized school governance and empowers communities to actively participate in shaping and improving school education. Keeping in view, the provisions of NEP, 2020, Samagra Shiksha Scheme, RTE Act, 2009 and earlier guidelines of MoE (erstwhile Ministry of Human Resource Development (MHRD)) in Sarva Shiksha Abhiyan (SSA) and Rashtriya Madhyamik  Shiksha  Abhiyan  (RMSA),  etc.,  following  guidelines regarding SMCs are being issued. These guidelines are in supersession of earlier guidelines and instructions.

These  guidelines  shall  serve  as  a  reference  framework  for  States/ Union Territories (UTs) to strengthen school-level governance mechanisms and to harmonize local rules and procedures with the national vision for inclusive, participatory, and accountable education.

• Every School should constitute a SMC, within one month of starting of the academic year.
• States and UTs are advised to have SMC in every school including secondary schools (upto Grade 12) in place of School Management Development Committee (SMDC).
• It will include officials, parents/guardians of students, representative of local authorities, academicians, subject experts, alumni of the school and representatives of disadvantaged groups.
• The number of members of the committee may be decided based on the enrolment of the children.

Enrolment Range	Approx. No. of Members
Up to 100 students	12 –15 members
100 – 500 students	15 –20 members
Above 500 students	20 – 25 members

Norms for Selection of SMC members

• i. Seventy five per cent (75%) of the strength of the SMC shall be from amongst parents or guardians of children.
• ii. The remaining twenty five per cent (25%) of the strength of the SMC shall be from amongst the following persons:

1. (a) one third (1/3) members from amongst the elected members of the local authority, to be decided by the local authority;
2. (b) one third (1/3) members from amongst teachers from the school, to be decided by the teachers of the school; 
3. (c) remaining one-third (1/3) of the members shall be selected from among local educationists, subject experts, academicians, senior students, alumni of the school, and frontline community workers such as Anganwadi Workers (AWWs), Accredited Social Health Activist (ASHA) and Auxiliary Nurse Midwife (ANM) serving the neighborhood areas of the school.

These members will be chosen by the parent representatives of the Committee.

Note:

• Fifty per cent (50%) of the strength of the SMC shall be women.
• Proportionate representation shall be given to the parents or guardians of children belonging to Socio Economically Disadvantaged Groups (SEDGs) i.e. SC/ST/OBC etc. and Children with Special Need (CwSN).

Composition of SMC

Each SMC shall consist of the following members:

1.	Elected Member from Parents/Guardian	Chairperson
2.	Elected Member from Parents/Guardian	Vice Chairperson
3.	Parents/Guardian from all grades of children studying in school	Member
4.	Elected members of the local authority	Member
5.	Teachers from the school	Member
6.	Local  educationists/Subject  Experts/academicians/ senior  students/alumni  of  the  school/AWW/ASHA/ ANM	Member
7.	Principal/Head Master/School In-charge	Member-Secretary

Roles and Responsibilities of Member-Secretary

Duties of Member-Secretary are as under:

• i. To ensure the constitution of SMC within one month of starting of the academic year.
• ii. To organize timely Annual General body meeting for selection of members through election among Parents/Guardian of children studying in schools. (It may be ensured that 50% of the parents/ guardians are present during election)
• iii. To display the complete details of newly formed SMC members at prominent places in school buildings within one week of formation. Details of Parents/Members should include Name, Designation, Contact Number, Email Id etc. In case of Parent/Guardian, details of Child Name and his/her Class should also be mentioned with the name of Parent/Guardian.
• iv. To conduct SMC meetings at-least once a month.
• v. To ensure the quorum of the SMC (minimum 50%) during the meeting.
• vi. To prepare agenda items to be discussed in the SMC meetings.
• vii. To maintain a register as per norms for recording of SMC details, information related to meeting notices, members present in the meeting, agenda and minutes of the meeting etc.
• viii. To record minutes and decisions of the meeting properly and make available to all the members of the committee and public.
• ix. To ensure capacity building training of SMC members within one month of the constitution of SMC. Further as per the requirement training/workshops for SMC members may be organized on a periodic basis.
• x. To display the School Report Card available at Unified District Information System for Education Plus (UDISE+) portal at prominent places in school and make it available to the SMC members in the first meeting.
• xi. To ensure compliance of orders/directions issued by District/ Block level officers regarding SMC meetings, composition, election for selection of members from parents/guardians, inclusion of nominated members in SMC etc.
• xii. To carry out any other responsibility assigned by the Head of School or District Education Officer or any higher authority.

Tenure of SMC

The term of the members of the SMC shall be for two years. The SMC may continue beyond the term of two years till the new committee has been reconstituted. The process of constitution of the new committee should preferably be started before the completion of the tenure of SMC so that there is no discontinuity of SMC. A member can be re-nominated for another term but a member cannot remain in office for more than two consecutive terms except member-secretary.

i. Tenure of SMC members shall be terminated in following conditions:

• (a) If the child of the Parent/Guardian member leaves the school.
• (b) Detention/Conviction of a member whether on a criminal charge or otherwise.
• (c) Migration of the member from the block/district.
• (d) Sudden Death of member.
• (e) If a member is absent in four consecutive meetings without any information.

ii. Any casual vacancy created due to any of the reasons stated in point (I), shall be filled as per the procedure prescribed by the implementing authority/State Government.

Election process of Parent/Guardian Members of the SMC

The election of parent or guardian members of the SMC shall be conducted in a democratic, transparent, and inclusive manner to ensure meaningful community participation in school governance. States/UTs may prescribe their own detailed procedure for election and nomination of SMC members in accordance with their respective rules or order. The election procedure detailed below is indicative:

 
i. At the start of the academic year, the head of the school shall initiate the election process by issuing a notice to all parents and guardians of enrolled children, clearly outlining the schedule and procedure for conducting elections in accordance with the norms prescribed by the respective State or Union Territory.

ii. Only one parent or guardian of each enrolled child (whose name is already registered in the admission form) shall be eligible to participate in the election.

iii. Parents or guardians may nominate themselves or other eligible and willing parents/guardians from within the school community. Adequate representation of SEDGs and parents of CwSN, including 50% representation of women, and representation across all classes within the school should be ensured.

iv. In cases where the number of candidates exceeds the prescribed number of seats, the election shall be conducted through voting by raising hands or voice vote; however, in the event of any dispute or unresolved contention, voting by secret ballot may be adopted to ensure fairness.

v. A minimum quorum of 50% of parents or guardians of enrolled children must be present at the time of voting.

vi. The election process may be supervised by a designated education officer or authorized representative to maintain impartiality and transparency.

vii. Upon completion of the process, the names of all elected parent or guardian members shall be officially recorded by the head of the institution.

After formation of SMC, the first meeting of the newly constituted committee may be held on the next working day or latest within one week. Chairperson and Vice-Chairperson shall be elected in the first meeting.

Sub-Committees of SMC

The Chairperson, Vice Chairperson and Member Secretary may constitute sub-committees among the members of SMC as per their requirement for effective functioning of SMC. The SMC may be assisted by two sub-committees as under:

(a) School Building Committee: The School Building Committee may be made responsible for planning, estimation, management, monitoring, supervision, reporting, and maintenance of accounts relating to construction, renovation, repair and maintenance of school infrastructure. It may ensure safety, child-friendly and gender-responsive facilities, universal accessibility, compliance with prescribed financial and technical standards, while ensuring diligent monitoring for the timely execution of all civil works to create a safe, inclusive, and learner-friendly environment.

(b) Academic Committee: The Academic Committee may be responsible for all academic activities including planning, management, monitoring, supervision, reporting, data collection for UDISE+, etc. It shall also ensure continuous improvement in the quality of education and equity by addressing socio-economic, gender, and disability-related barriers; monitoring teacher and student attendance; supporting guidance and counselling; tracking student achievement; promoting enrichment and developmental learning activities; and fostering the overall academic, social, and personality development of students and teachers. By anchoring these responsibilities, the committee serves as the primary custodian of student achievement and the overall academic health of the school eco system.

Roles and Responsibilities or Functions of SMC

The SMC plays a pivotal role in ensuring effective school governance and enhancing the quality of education. Its primary functions include monitoring the overall working of the school and overseeing the timely and effective implementation of educational schemes, including Samagra Shiksha, PM SHRI, and PM Poshan. The SMC is responsible for preparing and recommending a comprehensive School Development Plan (SDP) by identifying gaps in infrastructure, surveying existing facilities, and addressing the specific needs of the school. The SMC will be responsible for mobilizing donations/ contributions from CSRs to upgrade school infrastructure.

It will also monitor the utilization of grants received from the appropriate Government, local authorities, or other sources, while promoting parental and community involvement to strengthen school-community linkages. By identifying the school needs and preparing actionable plans, the SMC fosters synergy between the school, community, and local authorities, creating an inclusive, safe, and well- resourced learning environment. Accordingly, the major areas of roles and responsibilities of SMC members may include:

i. Ensuring Enrollment, Retention, and Inclusive Learning Opportunities for All Children: SMC members should ensure the enrollment and regular attendance of all children, with particular focus on those who belong to SEDGs and CwSN. It should also be ensured that no child faces any discrimination or barrier in pursuing and completing school education. The SMC should also support the school in ensuring that there are no instances of harassment or abuse of any child in the school. Any such case should immediately be reported to concerned authorities. The SMC should also assist the school in identification of Children with Special Needs (CwSN) by using PRASHAST APP and other methods and support their inclusion in all activities.

ii. Enrolment drives for mainstreaming Drop-out and Out-of- School Children (OoSC): Based on school records and community databases, SMC members should support identification of OoSC and dropout children, and make concerted efforts with school staff to mainstream them into age-appropriate classes. To facilitate this, the provisions of free and compulsory school education may be widely publicized through door-to-door campaigns, counselling of Parents and Children, local media, community radio, Gram Sabhas, and other community platforms. Every effort should be made to ensure that no child is left behind in accessing and completing school education. SMC may support schools in updating database of out of school children and children transitioning from pre-primary (Balvatika / Anganwadis) to Grade 1, Foundational to Preparatory (Grade 2 to Grade 3), Preparatory to Middle (Grade 5 to Grade 6) and Middle to secondary level (Grade 8 to Grade 9).

iii. Ensuring timely distribution of Student Entitlements: SMC members should ensure timely delivery of free textbooks, uniforms, scholarships, stipend, and other such provisions to eligible students.

iv. Support in Parent Teacher Meetings (PTMs): The SMC may fully support in organizing and conducting regular PTMs to share the performance of the students in school on academic and other activities sports, fitness, health, arts, conduct, behavior etc. PTMs are an effective way of including the parents/guardian in the educational journey of children.

v. Academic Planning and Support: SMC members should ensure that schools follow the norms and standards set under Samagra Shiksha Scheme and NEP 2020. They should monitor that teachers attend school regularly, complete the syllabus on time, and meet parents to share their child’s progress. The committee may support necessary actions to address teacher shortage and support teacher’s engagement primarily in academic work.

SMC should support teachers in preparing the school calendar, observing classroom activities, and identifying learning gaps to strengthen teaching–learning processes and improve students’ Learning Outcomes (LOs). The SMC should report a teacher’s frequent absence to the concerned authorities so that continuity in learning is not affected. 

To make learning more engaging, relevant, and connected to the community and enrich bagless days, SMCs should:

• Facilitate organisation of community-based learning events such as science fairs, heritage walks, or environmental drives to foster experiential learning.
• Support in promoting project-based learning on community issues like water conservation, waste management, or sustainable farming, linking classroom knowledge to real-life challenges.
• Raise demands of skills in alignment with local businesses and industries need with a view to integrate relevant skills and facilitate internships or apprenticeships for skill education, in line with NEP 2020 mandates.

vi. Support in achieving Foundational Literacy and Numeracy (FLN) goals: The SMC shall further promote community and parental engagement to achieve the FLN goals under the NIPUN Bharat Mission2 , fostering collective accountability for quality education in every school by encouraging the use of the child’s mother tongue in early grades, supporting creation of local language reading corners, storytelling sessions, and parent-led reading clubs. SMC may also facilitate the development of multilingual teaching–learning materials by teachers and community volunteers... 

 The SMC should support focused, time-bound efforts to make the school ζNIPUN’ by ensuring that all students attain grade-appropriate FLN competencies. Local youth volunteers, in collaboration with teachers, may organize periodic community learning festivals, reading campaigns, or similar initiatives to assess, reinforce, and celebrate students’ progress in foundational literacy and numeracy.The SMC should promote joint planning and activities between Anganwadi workers and primary teachers to ensure joyful, play-based early learning, and a smooth transition from Anganwadi to school. The committee may also collaborate with local artists, artisans, and elders to integrate traditional knowledge, arts, and local heritage into school activities, including the use of local songs, rhymes, crafts, and festivals, thereby supporting skill development and cultural rootedness among students. Details guidance on parental and community engagement is provided in Chapter 14 of the NIPUN Bharat Implementation Guidelines (2021).

SMC Meetings and Procedures 2026

Regular and well-structured meetings are vital for the effective functioning of SMC. Meetings should be held at least once in every month. A quorum defined as a minimum of 50% of the committee members may present for any decision to be validly made during the meeting.

Each school shall conduct meetings in accordance with directions issued by State, District, or Block-level authorities, or as per relevant State and UT Government orders, ensuring that all members receive timely notice and are able to participate fully. Meetings should serve as an open forum to review school progress and address any challenges.

Minutes of all meetings must be accurately recorded, approved by committee members, and publicly displayed on the school notice board or digitally (where available) to ensure transparency.

To enhance feedback, parental involvement, and collaborative action on school improvement, Parent–Teacher Associations (PTAs) may be integrated into the functioning of SMC. Suggestion boxes or feedback registers shall be maintained in every school to capture community inputs on school functioning, quality of teaching–learning materials, and child safety. The SMC shall review feedback quarterly and include key points in meeting minutes.

• Download the Detailed Proceedings Copy PDF
• Download the SMC Formation Guidelines 2026 Telugu PDF