KGBVs-Timings-Records-Staff Duty Timings-Remuneration from 2014-15 Complete Guide

Rc.No.353/KGBV/2014 Dated:28-03-2014 KASTURBA GANDHI BALIKA VIDYALAYA SOCIETY (KGBV), Andhra Pradesh (Telangana),Hyderabad. APKGBV Society – The KGBV timings and associated duty timings from June 01, 2014 onwards and associated Staff Duty Timings – Enrollment Campaigns and Summer Camps – Maintenance of Records at the 743 KGBVs-Remuneration to KGBV Staff-The Complete Guide for KGBV Staff.

KGBV Kasturba Gandhi Balika Vidyalaya Society

The POs of RVM (SSA) of all Districts except West Godavari and Hyderabad, and the Secretaries of APREIS, APSWREIS and APTWREIS are informed that as the academic year is coming to an end, and there is need for uniformity in the KGBV functioning in the academic year 2014-15, the following instructions are issued:
Summer Camps for KGBV Schools during 2014
  1. a) The last working day for staff for the academic year 2013-14 is 30th April. All staff should be available in the KGBVs till 30th April, 2014. 
  2. b) The KGBVs will reopen on June 01, 2014. All staff should report back to duties on June, 01, 2014. 
  3. c) The following staff have to attend the KGBV during the month of May also as they are being paid for 12 months: (i) Special Officer, (ii) Accountant, (iii) Night Watchwoman, (iv) Sweeper cum sanitation worker. 
  4. d) During the month of May, the Special Officers are required to plan for the enrolment drives that should be done in convergence with the MEOs, NGOs, Anganwadi Workers, etc. The POs, GCDOs, and ALS Coordinators should work in convergence with the NGOs running RSTCs identify the eligible children and enrol them in the KGBVs. The Special Officer and the CRTs are required to conduct Enrolment Drives for the KGBVs from June 1st onwards, to identify and mobilize the eligible children. The expenses incurred on the enrolment drives may be met from savings of the recurring budget from 2013-14. 
  5. e) Summer camps may be conducted in the districts – not more than 1 or 2 per district – basing on the requirement and number of orphans and semi-orphans in the KGBVs in the District. Apart from the orphans and semi-orphans, if there are any other children who have difficult circumstances in their home and would like to stay back in the KGBV, then these may be treated as a special case and they can be admitted into the summer camps. There shall be no more than 100 children in each KGBV and the focus shall be on recreational and skill building activities. The Project Officers, RVM (SSA), are responsible for conduct of Summer Camps where required, and a request may be forwarded to the undersigned accordingly. Following is the staff structure and financial norms for the summer camps and the budget for the summer camps may be met from savings of the recurring budget from 2013-14.

Remuneration for May for KGBV Staff

S.No Details Remuneration for May
1 Special Officers As per norms
2 Accountant
3 Night Watch women
4 Sweeper cum sanitation worker
5 Any three CRTs @ Rs. 9000/- Rs.27,000.00
6 PET @ Rs. 7000/- Rs.7,000.00
7 ANM @ Rs. 5,500/- Rs.5,500.00
8 Office Attendant @ Rs. 4,500/- Rs.4,500.00
9 Day watch women cum sweeper @ Rs. 4,500/- Rs.4,500.00
10 Head cook @ Rs. 4,500/- Rs.4,500.00
11 Asst Cook @ Rs. 3,000/- Rs.3,000.00
12 2 Vocational/Skills Instructor @ Rs. 4,500/- Rs.9,000.00
Total for Salaries Rs.65,000.00
13 Child Maintenance @ Rs. 750/- per child Rs.75,000.00
14 Water, Materials for Skills Training, etc. Rs.10,000.00
Total for Food and Miscellaneous Expenditure Rs.85,000.00

Timings in KGBVs 

5:00 to 5:15 Wake-up-call
5:15 to 6:00 Self Study monitored by Duty CRTs & Attending to personal needs
6:00 to 6:30 Milk
6:30 to 7:00 Yoga/Exercise
7:00 to 7:30 Bath & getting ready
7:30 to 7:45 Morning Assembly, Prayer
7:45 to 8:15 Breakfast
8:30 to 9:15 1st Period
9:15 to 10:00 2nd Period
10:00 to 10:45 3rd  period
10:45 to 11:00 Short Break
11:00 to 11:45 4th period
11:45 to 12:30 5th  period (11-45 to 12-00 Meena Radio Programme as per schedule)
12:30 to 1:30 Lunch Break
1:30 to 2:15 6th period
2:15 to 3:00 7th period
3:00 to 3:30 Club Activities/Other Skills Training
3:30 to 4:30 Supervised Study
4:30 to 4:45 Evening Snacks
4:45 to 5:45 Games
5:45 to 6:30 Free Time
6:30 to 7:30 Attendance and Study Hour
7:30 to 8:30 Dinner
8:30 to 9:30 Reading Time/TV time
9:30 Night Attendance and Lights off for classes 6th  to 8th
9:30 to 10:15 Voluntary Self study for 9 and 10 and Lights Off

Duty Timings for KGBV Staff: Minimum 3 adults should be present at night in the KGBV. Every night the following will be present – 1 CRT on rotation, 1 SO/ANM/PET on rotation, 1 Watchwoman

S.No Staff Duty Timings Night Duty
1 Special Officer 7:30 a.m. to 6:15 p.m. 3 nights a week on rotation
2 CRTs 8:15 a.m to 4:30 p.m. On rotation basis. The CRT who has done night duty may leave after her class is over for the day.
3 PET 6:00 a.m. to 9:15 a.m. and 4:30 p.m to 6:15 p.m. 2 nights a week on rotation
4 ANM 7:45 a.m. to 11:00 a.m. and 4:45 p.m to 7:45 p.m 2 nights a week on rotation
5 Accountant 8:15 a.m. to 5:30 p.m. If required as a special case should be willing
6 Attendant 8:15 a.m. to 5:30 p.m.
7 Sweepers 7:30 a.m. to 10:30 a.m. and 5:30 to 7:30 p.m.
8 Day Watchwoman 7:00 a.m. to 5:00 p.m. 1 night a week
9 Night Watchwoman 5:00 p.m to 7:00 a.m. 6 nights a week
10 Cooks 6:00 a.m to 1:00 p.m., and 2:00 p.m to 7:00 p.m.
On Sundays and Holidays the following staff should be present in the KGBV:
  1. 1 CRT on rotation basis
  2. Either  ANM or PET on rotation basis
  3. Cooks
  4. Day Watch woman, Night Watch Woman, Sweeper and office Attendant any 2 of them should be there in rotation basis
  5. The SO should visit the KGBV at least once during the day on holidays.

Note: ANM should supervise Kitchen, Dining Hall, dormitory, Bathrooms and School premises and is responsible for the cleanliness of the premises. For this purpose she should maintain a register.

KGBV Necessary Records and Registers to be maintained

In order to ensure uniformity in records maintenance across all the 743 KGBVs, the following registers are to be necessarily maintained in every KGBV.

Attendance Registers
  • 1. Admission Register 
  • 2. Student Attendance Register (class wise) 
  • 3. Teachers Attendance Register 
  • 4. Non-teaching Staff Attendance Register 
  • 5. Teacher duty allotment register for Night duty/Study/Holidays 
  • 6. Student Movement Register 
  • 7. Special Officer/Teacher/Other Staff movement Register 
  • 8. Visitors Register 
Meeting Registers:
  • 1. Staff meeting Minutes Register 
  • 2. KGBV Advisory Committee Register 
  • 3. Students' Committee/Balika Chetana Meeting Register 
  • 4. Health Check-up register 
Academic Registers:
  • 1. Teachers' Diary 
  • 2. Teaching Aids (TLM) Register 
  • 3. Radio and MANA TV Programme Register 
  • 4. Cultural Register (to keep a record of all the programmes conducted in the school and attended outside.) 
Correspondence and Documentation Registers:
  • 1. Inward Register & Dispatch Register 
  • 2. Child Case Study Register 
  • 3. Staff Orders Register (Appointment orders and other staff details) 
Accounts Registers:
  • 1. Cash book 
  • 2. Ledger Register 
  • 3. Check Issue Register 
  • 4. Bank reconciliation statement 
  • 5. Imprest amount cash book 
  • 6. Tenders (DPC) Register/File & EMD Register 
  • 7. Vouchers kept in Box file 
  • 8. Bills Register 
  • 9. Pay bill/Contingency bill register 
  • 10. TA bill register 
  • 11. Acqittance Register 
  • 12. Percapita Register minutes Register 
  • 13. Asset Register 
  • 14. Stock Register 
  • 15. Provisions stock and issue register 
The POs, RVM (SSA) and Secretaries of the concerned Societies are instructed to follow the above instructions scrupulously.