Students Excursions Budget Guidelines Field Trip Students

Students Excursions Budget Guidelines Field Trip Students. Guidelines Budget for Excursions for Students. Excursion trip for students: A field trip or excursion trip for students is a journey by a group of students to a place away from their normal environment. Excursions are defined as educational experiences conducted during school hours to correlate with the regular classroom instructional program. It should be an integral part of classroom instruction. The experiences gained during excursion should give relevance and meaning to knowledge. The purpose of the trip is usually observation, non-experimental research or to provide students with experiences outside their everyday activities, such as going out and camping with teachers and their classmates. The aim of this research is to observe the subject in its natural environment. Excursion of students is a favourite past-time with Western Countries. Darwin is a living example of someone who has contributed to science through the use of field trips.

Guidelines Budget for Excursions for Students

  • To provide scope to the students to gather experiences by visiting the didactic places which are nearby (list enclosed). 
  • To learn through practical way and interacting with the resource persons & sharing with other students. 
  • To provide vocational guidance to students by way of exchanging experience and knowledge concerning new techniques and methods of work. 
  • To encourage the students of Class X for the year 2017-18 to show their abilities in all areas of learning in Curricular and Co-Curricular activities. 
Excursion within District/State:
  • Target: Total 178895 Students of class IX from 3196 schools will be covered under this programme @ Rs. 200/- per student.
  • Criteria: - 60% of the students will be covered from class IX in each 3196 Schools, based on the attendance of the students.
Timeline: The deadlines for different action to be taken are as follows: Activity Timeline
Planning meeting of District level committee Before 15.11.2017
2 Submission of detailed plan and budget to district Educational officer Before 20.11.2017
3 Excursion trip On any holiday before 20th December

Guidelines for organizing Excursion trip:

I . A one day excursion trip for the students of class IX will be organized.
2. A district level committee may be formed with the following members: Chairman: DEO
Convener: MEO
Member: One head master/Headmistress of secondary school from each development mandal of the district

3. A Committee may be formed at School Level under the chairmanship of Head Master with the following members.
Social Studies Teacher
Science Teacher
Telugu Teacher
SMC Chairperson

4. RMSA, Andhra Pradesh has attached a suggestive list of places to be visited nearby places at annexure-1. Neighbouring District interesting & educative places too can be visited. Planning meeting at district level shall be conducted in the concerned district by respective MEO of the school. The DLC may select the places relevant to the students outside this list as well within fund availability for the district. While visiting the places please take the support of the District Level authority, if necessary.
Deputy commissioner office
Superintendent of police office
District library
District cultural heritage, historical monument, museum,etc
Other tourist place that can be beneficial for the students.
  • 5. The interaction with Deputy Commissioner, Superintendent of police of the district during the visit must be ensured.
  • 6. DLC to take step for exemption of ticket/entry pass at the parks, museum etc with the respective authorities for the excursion trip.
  • 7. Take the undertaking from the parents for permitting their children to go for excursion mentioning all details of the tour schedule.
  • 8. Make the tour arrangements with the safest mode of transport like to hire the RTC buses/Indian Railway Pass as per route convenience.
  • 9. Precautions and Safety measures should be propagated to all the students during the excursion.
  • 10. The necessary fund was already released to the SMDC concerned based on the number of Students. Hence, the expenditure shall be met from the released budget and report compliance of expenditure incurred District Wise to this office through the District Educational Officer & Ex-Officio Project Coordinator of RMSA. Available funds under any other source with SMDCs or through Donor / CSR support may be utilized in additional to allotted funds.
  • 11. Two guide teachers from each school will accompany the group from each school. There must be compulsorily one lady guide teacher along with group, if the group has girl student.
  • 12. To make the visit more informative and enjoyable there should be constant illustration and explanation about the places of visit to the students. This will enlighten the students about the concept and also add to their learning and knowledge.
  • 13. Arrangement should ensure picking up of students from their respective schools
  • 14. The arrangement for food will involve breakfast most preferably in the vehicle itself. The arrangement of lunch should be done during the visit. It may be arranged in any hotel or eateries nearby the visiting sites but aspects of hygiene should be ensured.
  • 15. Pure drinking water should be arranged during the visit.
  • 16. Printing of banners should be done well in advance before the programme. The banner size will be (6' *4'} and necessary format shall be sent by RMSA.
  • 17. There should also be constant monitoring for the students to maintain discipline and decorum during the visit.
  • 18. To ensure proper management of affairs, all the schools of district should be covered phase wise keeping fund availability and other arrangements in mind.
  • 19. A team from MEO may visit the venue of the programme for monitoring.

A detail budget mentioning the route of the excursion trip
Places to be visited, number of children of Class IX covered in this trip and detailed fund involvement activity wise may be submitted to the DEO for approval of the programme and release of fund. The budget shall also contain cost on transport, refreshment, drinking water, numbers of buses required, 1 banner per bus (Size: 6' *4'; the detail of writing on the banner will be provided along with the approval of the programme) and other miscellaneous charges etc.

Excursion outside the District/State or Higher Educational Institutions

Target: Total 3669 Students of class X from 3669 schools will be covered under this programme @ Rs. 2000/- per student.

Criteria for Selection of the Students: - All round performance (Curricular and Co Curricular Activities), Discipline, Punctuality in earlier years of his/her school.

Timeline: The deadlines for different action to be taken are as follows: Activity Timeline
Planning meeting of District level committee Before 15.11.2017
2 Submission of detailed plan and budget to district Educational officer Before 20.11.2017
3 Excursion trip On any holiday before 20th December
Download Detailed District Wise List for Excursion Places
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