Mana Badiki Podam OSC Survey Guidelines in AP Rc 5248

File No.SSA-22021/3/2019-JD-SSA Proc.Rc.No.5248 APSSA/A10/0SC/2016, Dated: .04.2019
Sub:-APSSA, AMARAVATI - Modalities for identification of Out of school children in the State - Instructions Issued -Reg. Guidelines for Identification of OSC in AP Out of School Children Rc 5248
Mana Badiki Podam Identification of OSC in AP Out of School Children Rc 5248.

Mana Badiki Podam OSC Survey Guidelines in AP Rc 5248

  • (1) G.O.Ms.No.20, Section 29(1) of the Act, Clause (b) of sub section (1) of the Section. 12 of the Act, School Education (PE.Prog.I) Department, Government of Andhra Pradesh, dated: 03.03.2011. Gazett No.10, Dated:05.03.2011.
  • (2) Note approval of the SPD Dt:10.04.2019.
  1. In the reference 1st cited, the Govt.of Andhra Pradesh has assured free and compulsory education for the children within the age group of 6-14 years and every child in the age group 6-14 must be completed 8 years of elementary cycle education irrespective of Gender, Caste, Region, Religion etc.,. The Govt. of A.P., have taken all initiations in respect of free and compulsory education and established Primary Schools for every 1KM radius, Upper Primary Schools in 3 KM radius and High Schools in the radius 5 KMs in all habitations of State as per the RTE Act.
  2. However, it is noticed that very huge difference between school age children and in school children and the remaining children are deemed to appear as out of school children or never enrolled. It is also observed that different private agencies, Govt. Departments and enrolment drives very often taken up by the Sarva Shiksha Abhiyan and School Education Department etc., are projecting various figures on OSC data and it is causing difficult to develop holistic approach in the absence of sound data base of OoSC for the State. Hence it is very much required to undertake an exhaustive "Special drive for identification" of out of school children in the State.
  3. In view of the inconsistencies between various surveys, the State Project Director, SSA, Amaravati is decided to conduct "Mana Badiki Podam" fortnight programme to find out the actual gap between school age children and in school children and to trace out the actual Out of School Children in collaboration with other stake holder departments in the State. 
  4. The main aim of the "Mana Badiki Podam" is for identification of OSC in the age group of 6-14 years across the State and also to mainstream them into their age appropriate class by giving large scope of provisions for which schooling system they are suitable to continue their studies without any hurdles. The following schooling facilities are to be recommended for various categories of OSC. 
  • 1. OSC of slow learners, middle dropouts etc., during this academic year, sibling care Non-Residential Special Training Centres (NRSTC)
  • 2. Never Enrolled, Street Children, Rag Residential Special Training Pickers, Semi-Orphans, Child labour, Centres(RSTC) Stone gatheringchildren,Children of Broken families etc.,
  • 3. Seasonal Migration children : Seasonal Hostels
  • 4.Urban Deprived Children : URS 8v URHs
  • 5.Neo Dropouts : KGBV, Residential School, Regular Schools, Bhavitha/Non- Bhavitha Centres.
  • Need & Importance of the Survey
  • The main objective of the survey is to maintain sound data base on OoSC and to mainstreaming all the school age children under RTE Act including out of school children. •.
  • To prepare AWP&B and Districts plans for the year 2019-2020.
  • Compliance to RTE Act 2009.
  • By way of conducting thorough focussed group discussions/enquiries in the Habitations, Gram Panchayats / Wards and by surveying the targeted households in order to arrive at a comprehensive and reliable data on "Out of School Children". The collected data will be effectively utilized for the ensuing AWP B and other purposes also.
Convergence Meeting:
  • All the Project Officers of SSA have been instructed to conduct a district level convergence meeting with District Educational Officers, Dy. /Asst. Commissioner (Labour department) District Panchatath Officers, Project Director(MEPMA) Project Officers(ICDS), Deputy Director (Saakshara bhararath) ,NCLP in coordination with ALS coordinators and other sectoral officers of SSA to highlight the need and necessity for conducting the proposed survey and to clean up and update the OSC data in the district.
  • In view of the importance of mainstreaming of Out of School Children the following committees are constituted for various levels to trace out the actual OSC by conducting door to door campaign with the field functionaries of SSA 85 Education Department and by taking time to time assistance of all other departments.
District level committee:
1. District Educational Officer
2. District Project Officer, SSA
3. Project Director, MEPMA
4. Dy.Commissioner of Labour
5. Project Director, NCLP
6. Project Director, ICDS

Mandal level committee
1. Mandal Tahsildar
2. Mandal Parishad Development Officer
3. Mandal Educational Officer
4. CDPO of ICDS Department
5. School Complex Head Master
Habitation level committee
1. SMC Chairman
2. Head Master of concerned School
3. Village Revenue Officer
4. Panchayat Secretary

Time Schedule for OSC Survey

  • One orientation for ALS Co-ordinators/Asst.ALSCo/ASO/Planing Co-ordinators -Already conducted
  • District level convergence with all stake holder departments (Line Departments) 15.04.2019
  • Orientation programme for Dy.Eos, MEOs and Sectorals 17.04.2019
  • Mandal level orientation to School Complex HM, CRPs, IERTs, DLMTs, PTIs, Anganwadi workers, S.Os of KGBVs and arrangement of Tabs and Android mobiles and downloading the MBP App. -18.04.2019
  • Appointment of habitation wise Enumerator. 20.04.2019
  • Field verification of OSC. 22.04.2019 to 30.04.2019

It is also planned to give orientation programme for the MPDOs, MEOs, School& Complex Head Masters, Teachers, CRPs, IERTs, Anganwadi workers (ICDS) DLMTs, MCOs of Saakshara Bharath, SO (KGBVs) for identification of Out of School Children in the State. The following modalities and instructions are framed for the proposed survey is as detailed here under.

Orientation Programme District level :
A district level orientation program has to be convened by the Project Officer and District Educational Officer for the Dy.Educational Officers, MPDOs, Mandal Educational officers, All Sectoral & Asst.Sectoral Officers of SSA , DLMTs of SSA and other state holders departments.

Mandal level:
A mandal level orientation program has to be convened by the MEO for Head Masters, School complex Head Masters, DLMTs, MCOs of Saakshara Bharath, SO(KGBV), CRPs, IERTs, MIS Coordinator, Anganwadi workers(ICDS), SMC chairman, Gram Panchayath Sarpanch VOs, SHG leaders and field functionaries of other line departments.

Method of collection of OSC data:
The Proposed survey is Participatory Approach by door to door campaign and House Hold survey at the habitation level. The MEOs shall entrusted habitations/Gram panchayaths/ wards to the enumerators for identification of OSC in Rural and urban areas.

The Head Masters of concerned habitation schools shall conduct a meeting with Gram Sarpanch, SMC Chairmans, SMC members, Teachers, Anganwadi workers (ICDS) and SHG leaders on identification of Out of School Children in their habitations and to discuss the issues related to Out of School Children in the habitation /Gram Panchayat/ward area and obtain the OSC data.

CRPs, IERTs, Part time instructors, DLMTs, Anganwadi workers (ICDS), SHG-Leaders, the services of the CRPs 86 DRPs (MEPMA) may be utilized in urban areas.

Role of District Educational Officers:
Instructions should be given to all Dy.Educational Officers and Mandal Educational Officers to conduct the House hold survey for identification of OSC scrupulously.
Should visit for 2 mandals per day during the programme.
During the survey cross check at random and ensure quality survey.
Conduct reviews twice in a week with the MEOs, Dy.E.Os and Sectoral Officers.
Appointment of divisional level co-ordinator i.e., Deputy Educational Officer.
Instructions should be given to all the Head Masters and the Teachers to co­operate with the enumerators.

Role of Project Officers:
Appointment of divisional level monitoring officers with the Sectoral Officers.
Conduct of mandal level orientation to School Complex H.M./MEOs as per the schedule.
Visit 1 or 2 mandals per day
During the survey cross check at random and ensure quality survey.
Communication of SPO instructions time to time to all field functionaries.
Collection of day-wise consolidation report from mandal level.
Monitoring of Day-wise progress.
Role of Dy,Educational Officers:
Conduct of mandal level orientation to School Complex Head Masters, MEOs and enumerators.
Visit 3 to 4 mandals per day.
During the survey cross check at random and ensure quality survey.
Co-ordinate with all Mandal Educational Officers in the division.
Collection of Data under their jurisdiction.
Submission of data to DEO and P.O.,

Role of Mandal Educational Officers:
Identification of Enumerators as per schedule.
Preparation of day-wise and village wise action plan.
Allotment of habitations/Wards to the enumerators.
Conduct of orientation programme to the enumerators.
Visit 4 to 5 villages/Habitations/Wards per day.
During the survey cross check at random and ensure quality survey.
Collection of data from the enumerators.
Submission of consolidated data to the DPO office.

Role of Sectoral Officers:
Visit 2 to 3 mandals per day in their allotted division.During the survey cross check at random and ensure quality survey.
Time to time guidance to the MEOs and Enumerators.
Collection of data in their respective divisions.
Conduct of reviews twice in a week with the MEOs.
Cross verification of data at the field level

Role of School Complex Head Master:
Orientation to enumerators.
Monitoring of cluster level verification.
Visit 1 or 2 villages per day.
During the survey cross check at random and ensure quality survey.
Cross verification of the data.
Submission of day wise progress to the MEO.

Role of Enumerator:
Attend the orientation programme.
Conduct and Complete the survey as per schedule prescribed.
Accurate enumeration.
All schools/ villages should be covered within the timeline.
Not attend other works until completion of "Identification of OSC identification Survey ".
Submission of day-wise reports to the Complex chairman & MEO.
Identify the all OSC and never enrolled in their allotted areas.

Monitoring Teams:
  • District level: DEO, PO (SSA), PO (ICDS), PD(MEPMA)/ Asst. Commissioner (Labour Dept) and all sectoral officers of SSA.
  • Divisional level: Dy.Educational officers, Asst. Labour Officer, NCLP concerned, CDPOs,and DLMTs
  • Mandal level : MPDO, MEO, Complex HM,School HM,MCos and SO (KGBV)
  • State level :
  • Note: State level teams may be constituted by State Project Director to visit and monitor the survey process in the districts.
  • A district level convergence meeting has to be convened by the PO, and to highlight the need and necessity for conducting the proposed survey in the district.
  • Alternating School Co-ordinator is the responsible person to implement the programme in District level.
  • The Mandal Educational Officer is the mandal level convenor for conduct the survey for identification of OSC.
  • Out the out of School Children. The role of Complex Chairman is very crucial for identification of OSC.
  • The Enumerators should take proper care to identify the OSC.
  • The Enumerators should not give false and fabricated information under any circumstances. If anything found wrong serious view will be taken against individuals.
  • DEOs/Project Officers should not assign any other works to the CRPs/DLMTs those who are involved in the Survey until completion of the Survey.
  • The Mandal Educational Officers should submit enumerator wise habitation-wise work allotment action plan to the DPO Office and the DPO in turn to submit the same to the SPO Office.
  • MIS Co-ordinator at mandal level is responsible to submit the daily reports to DPO Office.
  • MIS Co-ordinator at district level is responsible to submit the daily reports to SPO
  • Project Officer should appoint 1 sectoral officer for each one division for close monitoring of the programme.
  • Consolidation of OSC data at the district level is the sole responsibility of MIS/Planning Coordinator of SSA.
  • Discussion on the designed "Mana Badiki Podam" App and mock survey shall be conducted in the orientation program at district level and doubts, if any, shall be clarified then and there.
  • All the participants should be properly motivated and instructed to perform the assigned job with utmost quality in the given time frame. Submit the names of OSC identified to State Project Office for further analysis and necessary action.
  • Where the CRPs are not available there the IERTs services may be Utilised for enumeration.
  • If CWSN identified by the enumerator, again the IERT shall contact the CWSN and collect the detailed data in the prescribed format. The above modalities and guidelines are communicated for identification of OSC and to conduct of "Mana Badiki Podam" programme in all the districts in the state. The DEOs and Project officers of SSA are requested to follow the instructions scrupulously.