DoPP Department Wise Post Details of Direct Recruitment & Promotee Quota: User Manual and Proceedings. Circular Memo.2989704 /FIN01-HR0PDPP/201/2025-HR-I , dt:29-09-2025 Finance Department– Directory of Posts and Personnel(DoPP) – Department wise and post wise details of DR & Promotee quota vacancies as per Service Rules - Reg
The Database of Personnel Position (DoPP) is prepared by the Finance Department in consultation with all Secretariat Departments and Heads of Departments, to capture the Sanctioned Strength (SS), Working Strength, and Vacancies across all cadres in Government Departments. The DoPP serves as the basis for determining the personnel strength in all Government Departments and is regularly updated through service events such as recruitments, promotions, retirements, etc., which are captured in the NIDHI portal.
2. In order to make the DoPP more effective for Human Resource Management, it is essential that the direct recruitment quota and promotion quota for each sanctioned cadre are updated by all Departments. Accordingly, all Secretariat Departments and Heads of Departments are hereby requested to update these details, as per the respective service rules, against the combined sanctioned strength, working strength, and vacancies already available in the DoPP on the NIDHI portal.
3. All the Special Chief Secretaries / Principal Secretaries / Secretaries / Special Secretaries are requested to instruct the concerned to complete the entry of details on the portal by 3rd October, 2025 without fail . A webform titled "Update DoPP details" is available on NIDHI portal after login by respective DDOs to enter these details at https://nidhi.apcfss.in.
DoPP (Directory of Posts and Personnel) Government Activity refers to oƯicial directives related to the management, confirmation, and updating of the comprehensive repository of posts, positions, and personnel across all government departments in the state. These orders are crucial for HR planning, recruitment, cadre strength adjustments, and district restructuring activities.
Purpose:
Recent restructuring, creation of new districts, and changes in post allocations prompt periodic DoPP updation. The finalization of DoPP data is required for accurate workforce management, ensuring all sanctioned posts are updated and eƯectively managed, it also ensures that the recent administrative changes are appropriately reflected in the system.
Process:
DDOs of concerned HOD/Secretariat Departments will login to the NIDHI Portal to update the DoPP details. DDO User will update all the relevant information for every cadre/post within the oƯice, Finally the DDO User will confirm the captured information with biometric authentication.
Post name, cadre strength, working, vacant and pay scale details will auto populate with system information. Mode of recruitment and percentage of direct recruitment involved for recruiting an employee to the specific post will be captured, in case if the post is a direct recruitment post and temporarily manged by either contract or out-sourced employees, such information needs to capture in the system.
Similarly, if the post is a direct recruitment post but such posts were temporarily occupied by promotes, such information also needs to be entered in the application.
Step 4: DDO User will select the appropriate Department from the drop down and will select the “Get details” button.
Step 5: List of Posts, PayScale, Sanction against working strength and vacancies details are displayed in a table format for every post in the Department.
Step 6: DDO User will click on “Enter Details” button to update the DoPP related information against specific post.
Step 7: DDO user will verify the system auto-populated information in Part I of the pop-up box. Step 8: DDO User will enter and update the necessary information in Part II.
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DoPP Department Wise Post Details of Direct Recruitment & Promotee Quota: User Manual and Proceedings
Sub: Finance Department– Directory of Posts and Personnel(DoPP) – Department wise and post wise details of DR & Promotee quota vacancies as per Service Rules - RegThe Database of Personnel Position (DoPP) is prepared by the Finance Department in consultation with all Secretariat Departments and Heads of Departments, to capture the Sanctioned Strength (SS), Working Strength, and Vacancies across all cadres in Government Departments. The DoPP serves as the basis for determining the personnel strength in all Government Departments and is regularly updated through service events such as recruitments, promotions, retirements, etc., which are captured in the NIDHI portal.
2. In order to make the DoPP more effective for Human Resource Management, it is essential that the direct recruitment quota and promotion quota for each sanctioned cadre are updated by all Departments. Accordingly, all Secretariat Departments and Heads of Departments are hereby requested to update these details, as per the respective service rules, against the combined sanctioned strength, working strength, and vacancies already available in the DoPP on the NIDHI portal.
3. All the Special Chief Secretaries / Principal Secretaries / Secretaries / Special Secretaries are requested to instruct the concerned to complete the entry of details on the portal by 3rd October, 2025 without fail . A webform titled "Update DoPP details" is available on NIDHI portal after login by respective DDOs to enter these details at https://nidhi.apcfss.in.
User Manual to Update DoPP
Introduction:DoPP (Directory of Posts and Personnel) Government Activity refers to oƯicial directives related to the management, confirmation, and updating of the comprehensive repository of posts, positions, and personnel across all government departments in the state. These orders are crucial for HR planning, recruitment, cadre strength adjustments, and district restructuring activities.
Purpose:
Recent restructuring, creation of new districts, and changes in post allocations prompt periodic DoPP updation. The finalization of DoPP data is required for accurate workforce management, ensuring all sanctioned posts are updated and eƯectively managed, it also ensures that the recent administrative changes are appropriately reflected in the system.
Process:
DDOs of concerned HOD/Secretariat Departments will login to the NIDHI Portal to update the DoPP details. DDO User will update all the relevant information for every cadre/post within the oƯice, Finally the DDO User will confirm the captured information with biometric authentication.
Post name, cadre strength, working, vacant and pay scale details will auto populate with system information. Mode of recruitment and percentage of direct recruitment involved for recruiting an employee to the specific post will be captured, in case if the post is a direct recruitment post and temporarily manged by either contract or out-sourced employees, such information needs to capture in the system.
Similarly, if the post is a direct recruitment post but such posts were temporarily occupied by promotes, such information also needs to be entered in the application.
Steps for Updation of DoPP Details
Step 1: DDO User will login to the NIDHI Portal, by accessing URL: https://nidhi.apcfss.in Step 2: On successful authentication, DDO User will select the “Master Data” tile. Step 3: In “Others” section, DDO User will click on “Update DoPP Details” button.Step 4: DDO User will select the appropriate Department from the drop down and will select the “Get details” button.
Step 5: List of Posts, PayScale, Sanction against working strength and vacancies details are displayed in a table format for every post in the Department.
Step 6: DDO User will click on “Enter Details” button to update the DoPP related information against specific post.
Step 7: DDO user will verify the system auto-populated information in Part I of the pop-up box. Step 8: DDO User will enter and update the necessary information in Part II.
- Mode of Recruitment (Direct Recruitment/ Promotion/ Both/ Others)
- Direct Recruitment Percentage as per Service Rules
- Promotion of Percentage as per Service Rules
- No. of Direct Recruitment Vacancies (Including Backlog)
- No. of Promotes occupied the DR Vacancies
- No. of Posts Already Notified for Recruitment to APPSC (OR) Other Recruitment Agencies as Permitted by the Government
Note: System will auto-calculate and arrive at net DR Vacancy
Step 9: DDO User will update and capture the necessary information in Part III
Step 10: DDO User will confirm the captured information with biometric authentication after updating DoPP details to all the displayed posts.
Screens:
Step 9: DDO User will update and capture the necessary information in Part III
- No. of DR Vacancies Presently Filled on Contract Basis
- No. of DR Vacancies Presently Filled on Outsourcing Basis
- Priority for Filling the Vacancies (Very High /High /Medium/ Low)
- Remarks
Step 10: DDO User will confirm the captured information with biometric authentication after updating DoPP details to all the displayed posts.
Screens:
- Screen 1: Nidhi Home Page
- Screen 2: Dashboard Page
- Screen 3: Update DoPP Details Button
- Screen 4: DDO Department Selection
- Screen 5: List of all post names within the HOD/ Secretariat Departments
- Screen 6: Part I ,II,III
Images and Screens for Understanding
