How to Process Contract Employee Salaries in NIDHI Portal - Detailed Guide released by AP Treasury. AP Government Brings All Temporary Employees Under NIDHI Payroll System. Memo No: FIN02-18069/26/2026-H SEC-DTA 14-03-2026 has been released by Finance Department.
Sub: PS - T&A Department - Processing of Payroll of all temporary employees working in Govt like contract employees etc through NIDHI portal- Instructions to DTAOs – Reg
Government in Finance Department have decided to bring all the temporary employees working in the Government like contract, Part-time, guest and any other category on to the NIDHI payroll and requested all departments to onboard all such employees as per the process defined in Nidhi Portal from the month of February, 2026.
Contract Employee Salaries in NIDHI Portal - Overview Summary
The Government of Andhra Pradesh – Directorate of Treasuries and Accounts issued a memo (14-03-2026) directing all treasury offices to process the payroll of temporary employees through the NIDHI Portal.
Key Points
Payroll through NIDHI Portal:
All temporary employees such as contract, part-time, guest, and other categories must be brought into the NIDHI payroll system starting February 2026.
Role of Departments and Officers :
Role of Departments and Officers :
- Pay and Accounts Officer (Mangalagiri) confirms sanctioned posts for departments.
- DDOs (Drawing & Disbursing Officers) onboard employees against sanctioned posts.
- Treasury Officers verify and confirm the employee data in the portal.
Salary Processing
After confirmation, DDOs can submit monthly salary/remuneration bills through the portal.
Instructions to Treasury Officers
- Quickly verify and confirm employee data uploaded by DDOs.
- Delays in verification may lead to delayed salary payments for contract employees.
- DTAOs must monitor progress across treasuries.
Payroll System Modules in NIDHI Portal
The contract employee payroll system includes five modules:
- Workflow configuration
- Contract posts master
- Post distribution
- Add/update employee details
- Attendance and payroll submission
Workflow Process
- Sanction and distribute contract posts.
- Add and verify employee details using Aadhaar e-KYC.
- Treasury verifies employees.
- Monthly attendance is recorded and payroll bills are generated automatically.
Overall Purpose
The initiative aims to improve transparency, efficiency, and governance by digitizing the HR and payroll management of contract employees through the NIDHI Portal.
Contract Employees Salaries in Nidhi Portal Brief in Telugu
Government of Andhra Pradesh – ట్రెజరీస్ & అకౌంట్స్ డైరెక్టరేట్ 14-03-2026 తేదీన మెమో విడుదల చేసి, ప్రభుత్వంలో పనిచేస్తున్న కాంట్రాక్ట్, పార్ట్-టైమ్, గెస్ట్ తదితర తాత్కాలిక ఉద్యోగుల జీతాలు అన్నీ NIDHI Portal ద్వారా ప్రాసెస్ చేయాలని ఆదేశించింది.
ముఖ్య అంశాలు
NIDHI పోర్టల్లో పేరోల్
ఫిబ్రవరి 2026 నుండి అన్ని తాత్కాలిక ఉద్యోగులను NIDHI పేరోల్ వ్యవస్థలో నమోదు చేయాలి.
అధికారుల బాధ్యతలు
- Pay & Accounts Officer (మంగళగిరి) – శాఖలకు మంజూరు చేసిన పోస్టులను నిర్ధారిస్తారు.
- DDO (Drawing & Disbursing Officer) – ఆ పోస్టులపై ఉద్యోగులను NIDHI పోర్టల్లో నమోదు చేస్తారు.
- Treasury Officers – నమోదు చేసిన ఉద్యోగుల వివరాలను పరిశీలించి ధృవీకరిస్తారు
జీతాల బిల్లులు
- ధృవీకరణ పూర్తయిన తరువాత DDOలు ప్రతి నెల జీతాల బిల్లులను NIDHI పోర్టల్ ద్వారా సమర్పించవచ్చు.
- DDOలు పంపిన ఉద్యోగుల వివరాలను త్వరగా పరిశీలించి నిర్ధారించాలి.
- ఆలస్యం జరిగితే కాంట్రాక్ట్ ఉద్యోగుల జీతాలు ఆలస్యమవుతాయి.
- Workflow Configuration
- Contract Posts Master
- Posts Distribution
- Add/Update Employee Details
- Attendance & Payroll Submission
ఈ విధానం ద్వారా ప్రభుత్వ తాత్కాలిక ఉద్యోగుల HR మరియు పేరోల్ నిర్వహణను డిజిటల్ విధానంలో పారదర్శకంగా, సమర్థవంతంగా నిర్వహించడం లక్ష్యం.
Memo No: FIN02-18069/26/2026-H SEC-DTA 14-03-2026
Sub: PS - T&A Department - Processing of Payroll of all temporary employees working in Govt like contract employees etc through NIDHI portal- Instructions to DTAOs – RegRef: Cir. Memo No.1389438/HROPDPP/49/2021 Dt:16-02-2026 of Finance (HR.I-PLG & POLICY) Dept.
Attention of all the Treasury Officers is invited to the reference cited, wherein the Government in Finance Department have decided to bring all the temporary employees working in the Government like contract, Part-time, guest and any other category on to the NIDHI payroll and requested all departments to onboard all such employees as per the process defined in Nidhi Portal from the month of February, 2026.
As per the defined process, Pay and Accounts Officer, Mangalagiri confirms the posts sanctioned to each department and their distribution across their unit offices (DDOs) based on the proposals submitted by respective departments. Accordingly, the DDOs will be allowed to onboard the employees working in their office including their subordinate units against the posts distributed to them. Once the DDO onboard the employees, the same will be sent to Treasury Officers concerned for confirmation. The Treasury Officers then verify and confirm the onboarded employees so as to finalise the employee data.
The DDOs can prefer salary/remuneration bills of all such confirmed on boarded employees on monthly basis in Nidhi portal duly following the prescribed procedure.
As verified from the dashboard provided in Nidhi Portal, the process of confirmation of cadre strength is picking up momentum and the DDOs have also started onboarding of employees. Therefore, the Treasury Officers should also gear-up the verification and confirmation of onboarded employees at their level. Any delay in confirmation of data leads to delay in payment of salaries to the contract employees.
Therefore, all the Treasury Officers in the state are hereby requested to pay utmost attention to this item of work and ensure that the requests received from DDOs are verified and confirmed with least possible turnaround time. All the DTAOs shall monitor the progress of confirmation process in all the treasuries of their jurisdiction and preparation of first month salary bills of contract employees without any delay.
The standard operating procedure (SOP) and contact details are available in Nidhi Portal for ready reference.
Circular Memo No.1389438/HROPDPP/49/2021 Date:16-02-2026
FINANCE (HR.I-PLG & POLICY) DEPARTMENT
Sub: Establishment-Processing of Payroll through NIDHI portal - Categories of Contract, part-time etc., in Govt departments - Reg.
Ref: 1) Circular Memo. No: HROPDPP/49/2021-1 (Comp.No.1389438) dated 26-05-2025 of the Finance Department.
2) Circular Memo. No: 1389438/HROPDPP/49/2021-1, dated 13-12-2025 of the Finance Department
The attention is invited to the subject cited. In the reference 2nd cited Government ordered to institutionalise a payroll system in PSEs to capture monthly expenditure and also to use for validations in welfare schemes.
In a two phased approach. In the first phase, six PSEs were selected for processing their payroll from December 2025.
In the next phase from January 2026, all other PSEs have moved their payroll through NIDHI payroll.
2. All regular employees in the government departments are already on the payroll in NIDHI from the year 2022. Outsourcing employees are also paid through a special payroll portal of APCOS. However, other categories like contract, part time etc., are not part of the payroll till now and drawing pay bills from CFMS phase-l.
3. Hence, it is decided to bring all the temporary employees working in the Government like contract, part-time, guest and any other category on to the NIDНІ payroll. All departments are hereby requested to ensure that these categories of temporary employees are onboarded as per the process defined in NIDHI payroll module from the month of February 2026. An SOP for the same is provided in the NIDHI portal for information of the departments.
4. Shri Uma Mahesh, O/o APCFSS (Mobile: 99486 37899) and Shri Venkat, O/o APCFSS (Mobile: 91823 52549) may be contacted for facilitation in this regard.
5. All Departments of the Secretariat, Government of Andhra Pradesh, are requested to ensure strict compliance with the above instructions and to direct all DDOs under their administrative control to initiate necessary action for a smooth and seamless transition of payroll systems to the Nidhi portal.
Contract Employees Monthly Pay Bill Process in Nidhi Portal
As part of Good Governance initiatives aimed at enhancing transparency, efficiency, and effective Governance, HR Management and Pay Bill processes by the Government departments has been deployed in NIDHI Portal. The departments are effectively using these services.
Now these processes are further extended for preparation of pay bills to Contract Employees by the Government Departments.
All the Heads of Offices of the Secretariate departments,Heads of departments and other sub-ordinate officers are hereby requested to take action to undertake HR and Payroll Management of their Contract Employees through the said application developed in the NIDHI Portal.
This application consists of the following five modules:
- 1. Workflow Configuration
- 2. Contract posts Master.
- 3. Posts Distribution.
- 4. Add / Update Employee Details.
- 5. Attendance and Payroll Submission.
- Workflow Configuration:
Level.1:
Head of Office of the Secretariate/ Head of department, who is designated as such and assigned with that role in the CFMS, is required to configure the roles of maker, checker and Approver for undertaking processes pertaining to Contract employees HRM.
For this, select the “Contract Employees Module” tile > Process Code: “1049 – Contract Employee Contract Posts addition and Distribution”> Assign roles for the following actions creating Post Sanctions and distributing them among the Unit offices with reference to DDO Code/Org unit.
The distribution of posts made through this work flow goes to the Treasury Officer /Pay and Accounts Office mapped to that DDO/Orgunit.
Level 2:
The Sub Treasury Office / PAO office mapped to that Org Unit/DDO has to configure the Workflow as is done in the case of BLM module of CFMS Expenditure application (i.e.., Auditor, Verifier and Approver). They have to verify the distributed posts and confirm it.
Level 3: On confirmation of the posts by the Treasury Officer/PAO, the work item goes to the Unit officer/DDO. The Unit office has to do workflow configuration for adding employees against the confirmed and update profile and pay details of contract employees for generating pay bills.
This is for marking the attendance and generate monthly pay bill and works on maker, checker and approver logic.
Level.4: The work item of add new employee, once confirmed by the DDO/Unit officer goes to the mapped Treasury for confirmation by the Treasury Officer, as per the workflow done for Level.2.
- a. Post Sanctions and Post Distributions among Offices:
- b. Add / Update Employee:
- c. Monthly Attendance and Payroll:
Contract Posts Master Module:
This module maintains the data related to the contract employees with reference to the sanctions and their distribution among the unit offices of a department. The Maker assigned with the role in the Secretariate department /Head of Department enters the details of Contract Posts sanctioned with reference to the sanction orders issued by the competent authority viz., number of posts sanctioned with finance concurrence, posts permitted against regular vacancies, and posts sanctioned on a contract basis.
Necessary supporting documents (Sanction Orders, U.O. Notes, etc.) must be uploaded.
The assigned Checker will verify the cadre strength, Posts and sanction details and forwards the proposal to the Approver for final authorization.
The Approver shall review the proposal and provide final remarks. Based on the approval or rejection remarks, the proposal may be approved or returned for necessary modifications.
Post Sanctions Distribution:
Once the number of posts are approved in HoD, the process moves to post distribution.
- Maker: The assigned Maker distributes the sanctioned posts among the organizational units under different DDOs/Org units and forwards to the Checker.
- Checker: The Checker verifies the distribution data. After verification, the proposal submitted to the Approver.
- Approver: The concerned Approver reviews the proposal received and approves or sends back the post distribution.
Confirmation of posts distributions by Treasury Officer/Pay and Accounts Officer:
The work item of posts distribution, on approval by the HOO of the Secretariat department/Head of department, goes to the Treasury/Pay and Accounts Office concerned viz., that mapped to the DDO office, which the posts are distributed to. The posts approved and distributed by the Secretariat Department/ Head of the department shall be verified and confirmed by the Treasury officer/Pay and Accounts Officer. This process runs through the defined work flow.
Add / Update Employee Details Module:
On confirmation of the posts sanctioned and their distribution, the details are updated against the Organization Unit concerned. Then the HOO of the unit has to Add/Update employee against the posts distributed.
To Add / Update Employee, both post sanctions and distribution activity must be completed at the HOD Office. Add / Update Employee is not allowed without proper post sanctions and distribution at the DDO Offices.
To Add New Employee Details, follow the below steps:
Org Unit /DDO Maker: The Organization Unit / DDO Office–level Maker as per the assigned roles, adds the details of contract employee to be mapped to a sanctioned post.
To start with Selects “Add New Employee” process, validates the contract employee’s details using the Aadhaar e-KYC service. After successful authentication, enters the following information:
- ∙ Basic information
- ∙ Bank Account details.
- ∙ Address details.
- ∙ Employment details
- ∙ Pay Particulars (i.e. Earnings & Deductions)
Now, the maker forwards the details to next level checker for verification.
DDO Office Level Checker: The DDO Checker will verify the New Contract Employee Adding requests forwarded by DDO Maker. After verified the details, Checker can either return the request to the maker with remarks for correctio, or forward it to the Next level Approver for approval with accepting recommendations.
DDO Office Level Approver: DDO Approver will verify the New Employee Adding requests forwarded by DDO Checker. After verified the details, Approver either send back the requests back to the Checker for corrections with added remarks or forward the Next Level STO / PAO level Auditor with accepting recommendations.
STO / PAO Level Officers:
STO Auditor: The STO/PAO-level Auditor will verify the new employee requests sent by the DDO Approver. After verifying the details, the request is forwarded to the next level STO/PAO verifier.
STO Verifier: The STO/PAO-level Verifier will verify the new employee requests. After checking the details, the Verifier can either return the request to the STO/PAO-level Auditor for re-verifying with remarks, or forward it to the STO/PAO-level Approver with recommendations.
STO Approver: The STO/PAO-level Approver will verify the new employee requests. After checking the details, the Approver can either return the request to the STO/PAO- level verifier for re-verifying with remarks or approve/reject the request with remarks.
Attendance and Payroll:
- Contract employee details may be updated periodically using the Update Employee Information service by the DDO.
- As per the configured pay bill workflow, the Maker shall complete the monthly attendance process for all contract employees. During attendance processing, claim days and non-claim days shall be captured, and the net payable amount will be calculated automatically by the system.
- The Maker shall verify claim and other system-generated documents and submit the pay bill to the Checker.
- The Checker shall verify the attendance and pay bill and forward it to the Approver with appropriate approval or rejection remarks. The Approver may approve, reject, or return the pay bill with suggestions for necessary modifications based on the Checker’s recommendations.
User Manual for the Contract Employee HR & Payroll Management Application is available in the NIDHI Portal under contract employee HR and Pay bill Module.
