AP Online Increment Bill Software [AGI] - AGI Proceedings, Form 49 & Arrears Sheet Generator

AP Online Increment Bill Software [AGI] for AP Employees and Teachers is a free web utility that prepares the complete Annual Grade Increment (AGI) paperwork in a few minutes. Enter the DDO details, the AGI month and the employee details, and the software gives you print-ready PDFs of the Increment Proceedings, the A.P.T.C. Form 49 Periodical Increment Certificate and, when increments of earlier months are being billed, the month-wise Arrears Bill Sheet. No typing of pay-matrix tables, no manual calculation of future pay, no re-drawing of the annexure for every employee.

Online Increment Bill Software Utility Overview & Summary

Every DDO – Headmaster, MEO, Principal or office head – has to sanction the periodical increment of the staff every year, enter it in the Service Register and send the bill to the Sub Treasury along with the Form 49 certificate. When the increment is billed late, the arrears for the pending months must also be worked out with DA, HRA and CPS deduction. This utility automates exactly that routine, in the format used in AP offices.

Item	Details
Utility name	AP Online Increment & Bill Software [AGI]
Useful for	DDOs, Headmasters, MEOs, Principals, office staff of AP Government, Local Body (ZP/MPP) and other departments – Education and Non-Education
Documents generated	1) AGI Proceedings (PDF, A4 portrait)   2) A.P.T.C. Form 49 Increment Certificate (PDF, A4 landscape)   3) Arrears Bill Sheet (PDF, A4 landscape – only for earlier-month increments)
Employees per bill	1 to 30. Each Proceedings / Form 49 PDF carries up to 15 employees; above 15 the software makes two PDFs (Part 1 and Part 2) with the same headers
Increment effective from	1st of the month in which the increment fell due
Pay scales	AP Revised Pay Scales 2022 (PRC 2022) pay matrix – Rs.20,000 onwards
Arrears calculation	Full months, Basic + DA (cash rate) + HRA (+ CCA), CPS / ZPPF deduction
Cost	Free, online, works on mobile and computer

What is AGI (Annual Grade Increment)?

An employee is appointed to a post in a time scale of pay – for example Rs.54,060 – 1,460 – 55,520 – 1,580 – … – 140,540. Within that scale the basic pay does not stay fixed: for every year of satisfactory service the employee moves one stage up the scale. That yearly step is called the Annual Grade Increment (AGI) or periodical increment. It is not a promotion and it does not need the employee to apply for a new post – it is simply the next stage of the same scale, sanctioned by the DDO through a proceedings order.

Because the amount of each step differs from stage to stage (for example Rs.1,960 at Rs.74,770 and Rs.2,700 at Rs.104,510), the DDO has to look up the correct next stage for every employee. This software does that lookup from the pay matrix, so the “present pay”, “rate of increment” and “future pay” in the annexure are always consistent.

How is the Increment Awarded? – Rules in Short

The following is a simple summary of the general principles, drawn from the AP Fundamental Rules and the PRC 2022 orders. Always read it with the latest G.O.s and clarifications applicable to your department.

• Once a year, on the 1st of the month. The increment is drawn on completion of a year in the scale. The monetary benefit is given from the 1st of the month in which the increment fell due – so there are no part-month calculations.
• Next stage of the same scale. The basic pay moves to the next stage of the time scale. An employee who is already at the last stage of the scale gets no further increment.
• Drawn as a matter of course. As per the Fundamental Rules, an increment is normally drawn as a matter of course unless the competent authority withholds it (for example as a penalty or for unsatisfactory conduct / efficiency).
• Service that counts. Duty and the leave periods that count for increment are reckoned for the year. Periods such as extraordinary leave (EOL) or suspension can postpone the increment date, as specified in the rules.
• Sanction by the DDO. The DDO issues a proceedings order, makes the entry in the Service Register of the employee and submits the Form 49 certificate along with the bill to the Sub Treasury.
• Delayed sanction = arrears. If the order is issued after the due month, the difference of pay and allowances for the pending months is claimed as arrears in a bill.

Note: This article is for general information. Please verify specific cases (promotion, stagnation, EOL, suspension, pay fixation) with the relevant G.O.s and your Treasury / office superintendent.

Salient Features of the Online AGI Utility

• Three documents from one entry – Proceedings, Form 49 certificate and Arrears Bill Sheet, all consistent with each other.
• Education and Non-Education departments – the DDO designation list, district list and the “Ref:” lines of the proceedings change automatically for the department chosen.
• Single or multiple employees – one employee gets a full-page proceedings with the complete pay scale ladder; several employees get a neat annexure table with the short scale (starting basic – last basic).
• Form 49 that fits the page – always A4 landscape; row heights adjust to the number of employees (roomy for fewer than 5, medium for 5 to 10, compact for 11 to 15) so the certificate never spills onto a second page.
• Up to 30 employees – above 15, the Proceedings and Form 49 are generated as two PDFs with identical headers, and the first one is marked “continued in next page”.
• Automatic pay lookup – choose the scale and the present basic pay; the increment amount and future pay are filled from the pay matrix. Only valid stages of the chosen scale can be selected.
• Arrears with DA, HRA, CCA and CPS – month-wise sheet using the DA rate payable in cash for each month, HRA percentage, optional CCA, and 10% CPS deduction (or ZPPF/GPF) on the Basic + DA difference. An abstract page is added for multi-employee bills.
• Save my DDO details – save the DDO particulars once and load them next time with your mobile number and CFMS ID.
• Preview before download – check every figure on the preview screen before the PDFs are generated.
• Mobile friendly and free – works in any browser; no installation or login.

How to Use the AGI Software – Step by Step

Step 1 – DDO Information (Section 1)

1. Choose the Department – Education or Non-Education.
2. Type the DDO Name & Qualification in one box, for example Sri.A.Sreedhar Reddy, M.A., B.Ed.
3. Select the DDO Designation. For Education: Mandal Educational Officer, GZ Headmaster Gr-II, Dy.EO, DEO, or Others (then type it). For Non-Education, type the designation.
4. Enter the DDO Office (for example Z.P.H.S), Place (for example DOSURU), Mandal and District.

Save & Reuse DDO Details (Open My Details)

You do not need to type the DDO details every year. At the end of Section 1, choose Yes for “Do you want to save details for future?”, enter your mobile number and CFMS ID in the pop-up and click Save My Details. Next time, click the Open My Details button at the top of the section, enter the same mobile number and CFMS ID, and the whole section fills automatically.

Step 2 – Bill Details (Section 2)

1. AGI Month & Year – the current month is selected by default. Leave it if you are billing this month’s increment.
2. To bill increments that fell due in an earlier month, pick that month. A “To” month then appears (current month by default; future months are not allowed) and the arrears details are asked for each employee.
3. Enter the AGI Proceedings R.C. Number and the Proceedings Date.

Step 3 – Employees (Section 3)

1. Enter the employee’s Name, Treasury ID / CFMS ID (7 or 8 digits), Designation and Working Office / School.
2. Select the Scale of Pay first, then the Basic Pay (before increment). The increment amount and future pay are shown immediately.
3. For an arrears bill, also select HRA %, Pension Type (CPS or ZPPF/GPF) and CCA if applicable.
4. Click + Add Employee for every additional employee (up to 30).

Step 4 – Proceed, Preview & Download

1. Click Proceed Next to see the preview of all the data.
2. Check the names, pay figures and dates, then download Generate Proceedings and Form 49 Certificate. The Arrear Bill Sheet button appears only when earlier-month increments are billed.
3. Print the PDFs, sign them, make the Service Register entries, and submit the bill with the Form 49 to the Sub Treasury.

Frequently Asked Questions

Q. Is the software free?
Yes, it is free to use online.

Q. How many employees can be added?
Up to 30 in one bill. Each PDF carries 15 employees, so a larger bill is given as Part 1 and Part 2.

Q. When do I get the Arrear Bill Sheet?
Only when the AGI month selected is earlier than the current month. For a current-month increment, no arrear sheet is needed.

Q. Can one bill cover more than one year of increments?
No. One bill covers up to 12 months, i.e. one increment cycle. The next year’s increment is a separate bill.

Q. What if the employee is already at the last stage of the scale?
No increment can be sanctioned, so the software does not offer that stage.

Q. Is my data stored?
Employee data is used only to create your PDFs during your visit. Only the DDO details are saved, and only if you choose “Yes” and save them with your mobile number and CFMS ID.

Open the AGI Increment Software

Click the button below to open the utility and prepare your increment proceedings, Form 49 and arrears bill sheet now.

 Open AGI Increment & Bill Software